Executive Personal Assistant

Radhika Dental Consulting Llc; Town of Texas (WI); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Employee discounts

Free uniforms

Health insurance

Opportunity for advancement

Vision insurance

Job summary

Radhika Dental Consulting Llc is seeking an Executive Personal Assistant to support a busy dental practice owner in Houston. This in-person role starts near the Galleria, with travel to multiple offices and business locations.

The ideal candidate is highly organized, discreet, and proactive, able to manage a fast-moving schedule and coordinate calendars, emails, calls, and meetings throughout the day.

Qualifications

• Previous experience as a personal assistant, executive assistant, office manager, or similar administrative professional.
• Exceptionally organized and attentive to detail.
• Strong written and verbal communication skills.
• Proficient with smartphones, email, calendars, Microsoft Office, and Google Workspace.
• Must have a valid driver’s license and a clean driving record.
• Must be comfortable driving throughout the Houston area.
• Must pass a background check and sign a confidentiality agreement.

Responsibilities

• Meet the executive at his residence near the Galleria at the beginning of scheduled workdays.
• Accompany or drive the executive’s vehicle to dental offices, meetings, and appointments throughout Houston.
• Answer, screen, and return phone calls professionally.
• Monitor emails and draft or coordinate responses.
• Maintain and organize business and personal calendars.
• Schedule meetings, appointments, travel, and important reminders.
• Create daily schedules and ensure the executive stays on time.
• Take detailed notes during calls and meetings.
• Maintain task lists and follow up until items are completed.
• Communicate with office managers, employees, vendors, and other business contacts.
• Help coordinate documents, purchases, errands, events, and other administrative needs.
• Handle confidential information with discretion.
• Anticipate needs and resolve scheduling conflicts proactively.

Skills

Organized

Attention to detail

Communication

Calendar management

Phone handling

Tools

Microsoft Office

Google Workspace

Job description

Benefits:

• Competitive salary
• Dental insurance
• Employee discounts
• Free uniforms
• Health insurance
• Opportunity for advancement
• Vision insurance

We are seeking a highly organized, trustworthy, and proactive Executive Personal Assistant to support a busy dental practice owner and entrepreneur.

This is a hands-on, in-person position. The assistant will begin most workdays near the Galleria area and accompany the executive to multiple dental offices and business locations throughout Houston. The ideal candidate is professional, dependable, discreet, and able to keep a fast-moving schedule organized.

Key Responsibilities

• Meet the executive at his residence near the Galleria at the beginning of scheduled workdays
• Accompany or drive the executive’s vehicle to dental offices, meetings, and appointments throughout Houston
• Answer, screen, and return phone calls professionally
• Monitor emails and draft or coordinate responses
• Maintain and organize business and personal calendars
• Schedule meetings, appointments, travel, and important reminders
• Create daily schedules and ensure the executive stays on time
• Take detailed notes during calls and meetings
• Maintain task lists and consistently follow up until items are completed
• Communicate with office managers, employees, vendors, and other business contacts
• Help coordinate documents, purchases, errands, events, and other administrative needs
• Handle confidential business and personal information with complete discretion
• Anticipate needs, identify scheduling conflicts, and resolve issues proactively

Ideal Candidate

• Previous experience as a personal assistant, executive assistant, office manager, or similar administrative professional
• Exceptionally organized and attentive to detail
• Strong written and verbal communication skills
• Comfortable managing phone calls, emails, calendars, and multiple priorities
• Able to take clear instructions, ask questions when necessary, and follow through without repeated reminders
• Professional, calm, and adaptable in a fast-paced environment
• Comfortable working closely with the executive throughout the day
• Proficient with smartphones, email, calendars, Microsoft Office, and Google Workspace
• Must have a valid driver’s license and a clean driving record
• Must be comfortable driving throughout the Houston area
• Must pass a background check and sign a confidentiality agreement

Work Location and Schedule

• Position begins near the Houston Galleria area
• Frequent local travel to dental offices and other business locations
• Primarily weekday hours, with occasional early mornings, evenings, or weekend availability when needed
• This is an in-person position and cannot be performed remotely

Compensation - $3000/ month for 6 months followed by $4000/month after 6 months