Executive / Personal Assistant

Logoslabs; San Francisco (CA); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Birthday bonus $50

Testimonial bonus $200

Entry monthly raffle $500

No tracker

Job summary

Assist World in a fully remote capacity is seeking an Executive & Personal Assistant to support a busy entrepreneur who runs multiple ventures and a dynamic personal life. You will handle calendars, emails, meetings, and travel while delivering personal administration with discretion.

The role demands proactive communication, superb organization, and the ability to work independently in a fast-paced environment, acting as a trusted right-hand partner to keep priorities on track.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role.
• Excellent written and verbal English communication skills.
• Strong organisational and time-management abilities.
• Ability to manage multiple priorities simultaneously.
• High attention to detail.
• Strong problem-solving skills and initiative.
• Comfortable working independently with minimal supervision.
• Ability to handle confidential information with discretion.

Responsibilities

• Calendar and schedule management across multiple businesses.
• Email and inbox management.
• Meeting coordination and appointment scheduling.
• Administrative support and document preparation.
• Task management and follow-up.
• Research projects and information gathering.
• Internal coordination across teams and stakeholders.
• Managing priorities and deadlines.

Skills

Executive/Personal Assistant exp

English communication

Organisational skills

Multitasking

Attention to detail

Discretion with confidential info

Independent work

Proactive communication

Tools

Google Workspace

Slack

ASANA or equivalent

Loom

Figma (bonus)

Job description

About the Role

We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life. This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment. The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be SupportingBusiness Operations

• Calendar and schedule management across multiple businesses

• Email and inbox management

• Meeting coordination and appointment scheduling

• Administrative support and document preparation

• Task management and follow-up

• Research projects and information gathering

• Internal coordination across teams and stakeholders

• Managing priorities and ensuring deadlines stay on track

Client & Professional Support

• Professional email communication with clients

• Meeting preparation and follow-up

• Organising information and resources

• Supporting project and workflow administration

Personal Assistance

• Personal calendar management

• Family scheduling and appointment coordination

• Travel research and booking support

• Managing personal administrative tasks

• General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role

• Excellent written and verbal English communication skills

• Strong organisational and time-management abilities

• Ability to manage multiple priorities simultaneously

• High attention to detail

• Strong problem-solving skills and initiative

• Comfortable working independently with minimal supervision

• Ability to handle confidential information with discretion

Technology & Tools

• Google Workspace (Gmail, Calendar, Docs, Sheets)

• Slack

• Asana or similar project management platforms

• Loom or video-based communication tools

• Figma experience is a bonus but not essential

Success in This Role Looks Like

• Keeping calendars organised and conflict-free

• Proactively reminding and preparing the executive for meetings

• Managing inboxes efficiently and keeping communications moving

• Following up without being asked

• Quickly acknowledging tasks and maintaining clear communication

• Taking ownership of administrative responsibilities

• Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality

• Proactive rather than reactive

• Highly responsive and communicative

• Detail-oriented and reliable

• Comfortable receiving instructions via Loom recordings, Slack messages, and voice notes

• Naturally organised and process-driven

• Adaptable and resourceful

• Able to work with urgency when required

Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM