Executive Personal Assistant

Starboard-Staffing; New York (NY); On-site; USD 135,000 - 175,000; Full time

Benefits offered by this job

Health insurance

Job summary

Starboard-Staffing is seeking an Executive Assistant to support a principal in New York City, primarily at Hudson Yards / Midtown West. The role requires discretion, exceptional organization, and a proactive approach to managing calendars, travel, wardrobe, and personal logistics.

You will coordinate with stylists, vendors, and the daily house team, handle errands, meals, and pet care for two dogs, and occasionally assist with weekend events.

Qualifications

• Legally able to work in the United States.
• Experience in Executive/Personal/Family Assistant roles.
• NYC savvy with sourcing reservations, services, and local solutions.
• Highly organized, proactive, with strong judgment and follow-through.
• Polished, aesthetically minded, good at organizing documents.

Responsibilities

• Manage calendar, appointments, reservations, correspondence, and daily logistics.
• Handle errands, pickups, drop-offs, and services around the city.
• Receive packages, organize returns, and maintain follow-through.
• Coordinate itineraries, packing, wardrobe, and pre-/post-trip personal logistics.
• Work with stylists and vendors for events and daily wardrobe needs.
• Organize closets, pantry items, and household supplies at the Midtown West residence.
• Create documents and presentations using AI tools when helpful.
• Coordinate with the Housekeeper and build rapport with the principal.

Skills

Executive Assistant experience

Personal Assistant experience

Discretion

Job description

Responsibilities include, but are not limited to:

• Manage the principal's calendar, appointments, reservations, correspondence, and daily logistics
• Handle errands, pickups, drop-offs, cleaners, cobblers, returns, and other practical requests across the city
• Receive packages, share item images when needed, organize returns, and maintain follow-through
• Coordinate itineraries, packing, wardrobe needs, and pre- and post-trip personal logistics
• Work with stylists and vendors for events, appearances, and day-to-day wardrobe needs
• Proactively organize closets, pantries, household supplies, and the Midtown West residence
• Create and polish documents, memos, lists, and presentations using practical AI tools when helpful
• Coordinate smoothly with the daily Housekeeper and gradually build rapport with the husband
• Assist with the care and logistics of two dogs alongside the household team
• Support occasional weekend events or entertaining, offset by a weekday off

Requirements:

• Legally able to work within the United States
• Relevant Executive Assistant, Personal Assistant, Family Assistant, or comparable support experience
• NYC savvy, fashion forward, and confident sourcing reservations, services, and local solutions
• Highly organized and proactive, with strong judgment, accuracy, and follow-through
• Polished and aesthetically minded, with an eye for organizing information and improving documents
• Tech savvy in a Mac environment and comfortable using practical AI for administrative work
• Discreet, trustworthy, low-ego, and comfortable working informally in a principal's home
• Warm, energetic, grounded, direct, and not easily flustered
• Genuine dog lover who is comfortable around both an older Husky and a Dachshund
• Flexible and growth-minded, with interest in broader coordination or travel as trust develops
• Comfortable balancing executive support with personal, household, wardrobe, and errand responsibilities
• Schedule: Monday through Friday, approximately 8:00/9:00 AM - 5:00 PM, with strong respect for after-hours boundaries; occasional weekend event support will be offset with a weekday off.

Location(s): New York City, primarily Hudson Yards / Midtown West; in-person support with possible future travel

Compensation: $135,000 - $175,000 per year, commensurate with experience

Benefits:

• Health insurance