Executive Personal Assistant

HEALTH ATLAST WEST LA INC; Los Angeles (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic healthcare franchise dedicated to revolutionizing patient experiences. As an Executive Personal Assistant, you'll work closely with a visionary CEO, managing schedules, coordinating meetings, and supporting strategic initiatives. This role offers a unique opportunity to thrive in a fast-paced environment, where your contributions will directly impact the organization. With a focus on holistic medical services, you'll be part of a team committed to changing lives through innovative healthcare solutions. Embrace the chance to grow professionally while making a meaningful difference in the community.

Benefits

Wellness Resources

Qualifications

• 3+ years of experience as an Executive or Personal Assistant.
• Exceptional written and verbal communication abilities.
• Proficiency in Google Suite and Microsoft Office.

Responsibilities

• Manage the CEO’s schedule, appointments, and calendar.
• Assist in managing confidential business and legal documents.
• Handle personal errands and administrative tasks.

Skills

Organizational Skills

Problem-Solving Skills

Communication Skills

Discretion and Professionalism

Multitasking

Education

Bachelor's Degree

Tools

Google Suite

Microsoft Office

Project Management Tools

Job description

Benefits:

• Wellness resources

Location: West Los Angeles, CA (90066)
Employment Type: Full-Time (40 hours per week)
Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE)

How to Apply:

If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, we’d love to hear from you! Send a 60-second selfie video of yourself and how you believe you can bring value to the Health Atlast culture and work directly with executives in a thriving healthcare clinic franchise to 415-279-7976.

About Health Atlast:

Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and more—all under one roof.

We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency.

Key Responsibilities:

Executive Support:

• Manage the CEO’s schedule, appointments, and calendar with precision.
• Coordinate and confirm business meetings, travel arrangements, and event logistics.
• Prepare reports, presentations, and correspondence as needed.
• Assist with drafting emails and handling communication on behalf of the CEO.
• Screen and prioritize incoming calls, messages, and requests.

Business Operations Support:

• Conduct research, compile data, and prepare briefs for meetings.
• Assist in managing confidential business and legal documents.
• Track and follow up on action items, deadlines, and key business initiatives.
• Coordinate with internal teams, franchisees, and external partners as directed.

Personal Assistance:

• Handle personal errands and administrative tasks to ensure smooth daily operations.
• Oversee household scheduling, vendors, and appointments if necessary.
• Assist with organizing events, reservations, and travel logistics.

Project Management & Coordination:

• Support the execution of strategic projects and initiatives.
• Organize files, records, and key business documents.
• Liaise with key executives, including franchisees, medical professionals, and business associates.

Qualifications & Experience:

• 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner.
• Strong organizational, multitasking, and problem-solving skills.
• Exceptional written and verbal communication abilities.
• High level of discretion and professionalism when handling confidential matters.
• Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools.
• Tech-savvy with the ability to manage digital communications and scheduling software.
• Ability to work under pressure, anticipate needs, and adapt to changing priorities.
• Experience in healthcare, franchising, or business operations is a plus.
• Bachelor’s degree preferred but not required.

Work Environment & Schedule:

• Location: Work will be performed in the West Los Angeles area (90066).
• Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters.
• Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks.

Why Join Health Atlast?

• Be part of an innovative and growing healthcare franchise that is changing lives.
• Work closely with a dynamic CEO and leadership team.
• Gain valuable experience in a fast-paced, mission-driven organization.
• Competitive compensation and opportunities for professional growth.