Executive Partner to CEO - AI Startup, Strategy & Ops

World Labs; San Francisco (CA); On-site; USD 200,000 - 250,000; Full time

Job summary

World Labs, a frontier AI research and product company, seeks an Executive Business Partner to support the CEO. This hybrid role blends EA/PA responsibilities, owning priorities end-to-end and ensuring seamless execution across the CEO’s professional and Stanford commitments.

The ideal candidate brings exceptional judgment, discretion, and a track record in handling confidential information in fast-moving environments, with strong communication and global travel experience.

Qualifications

• 8+ years of experience supporting c-suite, founder, or similarly high-profile leader in a fast-paced startup environment.
• Exceptional judgment, discretion, and ability to handle highly confidential information.
• Operationally minded, organized, and detail-oriented, with a natural ability to build systems, create structure, and anticipate needs in ambiguous, fast-moving environments.
• Demonstrated capability orchestrating very complex local and global travel logistics, giving consideration to high profile requirements.
• Strong written and verbal communicator with ability to adapt to different working styles across teams.
• Experience in technology, AI, academia, or research environments is a plus.
• Bilingual fluency in English and Mandarin is a must.
• Thoughtful, proactive, and capable of handling sensitive situations with tact.
• Proficient with modern productivity tools.

Responsibilities

• Own CEO's calendar end to end and prioritize effectively, coordinating with COO and Ops teams.
• Coordinate complex internal and external scheduling, executive meetings, press, and cross-functional initiatives.
• Plan and coordinate meetings, travel, events, and logistics end to end with thorough preparation.
• Build lightweight operating systems around priorities, follow-ups, and commitments to maintain momentum.
• Prepare CEO for key meetings with context, pre-reads, agendas, and attendee awareness.
• Capture decisions and action items, drive follow-through, and manage inboxes with discretion.
• Provide thoughtful personal support for appointments, vendors, and travel coordination.
• Anticipate needs and resolve issues proactively in a high-stakes, time-sensitive environment.

Skills

Executive support

Discretion

Travel planning

Cross-functional collaboration

Bilingual English Mandarin

Tech-savvy

Schedule management

Communication

Tools

Claude

ChatGPT

Gemini

Google Workspace

Slack

Signal

Job description

World Labs, a frontier AI research and product company, seeks an Executive Business Partner to support the CEO. This hybrid role blends EA/PA responsibilities, owning priorities end-to-end and ensuring seamless execution across the CEO’s professional and Stanford commitments.

The ideal candidate brings exceptional judgment, discretion, and a track record in handling confidential information in fast-moving environments, with strong communication and global travel experience.