Executive Partner - SA

Moonlight Staffing; United States; Remote; USD 13,000 - 16,000; Full time

Benefits offered by this job

Paid time off for US holidays

Health benefit up to $600 annually

Job summary

Moonlight is seeking an Executive Partner to be the strategic right hand to a US-based founder/CEO. This remote, globally-focused role requires prior experience from assistant to chief-of-staff levels and a track record of owning inbox, calendar, CRM, and client communications.

You'll coordinate cross-functional work, manage travel and meetings, and represent the exec in client calls and boards. Growth is clear via progression and long-term partnerships.

Qualifications

• 3+ years supporting a founder/CEO or C-suite executive, with progression toward chief-of-staff or Executive Partner levels.
• End-to-end ownership of inbox, calendar, CRM, and client communications.
• A named system or repeatable framework for triage and prioritization.

Responsibilities

• Manage strategic calendar and inbox, triaging priorities and filtering noise.
• Prepare executive-ready research, reports, and presentations for decision-making.
• Coordinate cross-functionally across the executive's business and personal priorities.
• Handle travel, logistics, and meetings with zero dropped balls and professionalism.
• Act as trusted gatekeeper and primary contact on the exec's behalf.
• Proactively identify opportunities to improve the exec's life and business.

Skills

Executive support

Calendar management

Inbox management

Research & reports

Cross-functional coordination

Travel logistics

Gatekeeping

CRM proficiency

Tools

Asana

Monday.com

ClickUp

Job description

Executive Partner — Moonlight

Location: Remote (Global) | Reports to: Client Founder/CEO (US-based) | Hours: Full-time, aligned to US business hours

About Moonlight

Moonlight is a boutique global staffing agency that places elite Executive Partners with US-based founders and CEOs. We don’t do admin support; we build long-term, high-trust partnerships between exceptional operators and the executives who need them most. Our Executive Partners aren’t assistants. They’re captains in their own right, trusted to think ahead, own outcomes, and grow alongside the leaders they support.

The Role

As an Executive Partner, you’ll be the strategic right hand to a US-based founder or CEO — anticipating needs before they’re voiced, protecting their time like it’s your own, and becoming the person they can’t imagine running their business without. This isn’t a task-execution role. It’s a seat at the table.

What You’ll Own

• Strategic calendar and inbox management, triaging what matters, filtering out what doesn’t
• Executive-ready research, reports, and presentations that drive real decisions
• Cross-functional coordination across the exec’s business and personal priorities
• Travel, logistics, and meeting coordination with zero dropped balls
• Acting as a trusted gatekeeper and first point of contact on the exec’s behalf
• Proactively spotting opportunities to make the exec’s life and business run better
• 3+ years supporting a founder/CEO or C-suite exec — ideally with progression from assistant into a chief-of-staff or Executive Partner–level role
• End-to-end ownership, not single-task support — you’ve run inbox, calendar, CRM, and client comms as whole workflows, not waited for instructions
• A named system, not just good instincts — a repeatable framework for inbox triage, calendar management, and prioritizing strategic vs. operational vs. urgent
• Voice-matching ability — you can study how an exec writes and draft on their behalf convincingly
• External representation experience — you’ve stood in for an exec on client calls, meetings, or board settings, not just scheduled them
• Tool fluency that goes deep — CRM and task management platforms (Asana, Monday, ClickUp) you’ve configured, not just used
• A real story of composure under pressure — a time something slipped, how you owned it, and what changed after
• Evidence of moving up the value chain — building a tool, catching an issue early, proposing a project unprompted
• A quantifiable track record — specific outcomes tied to your own contribution, not team results
• Probationary period (first 3 months): $1,200 USD/month (approx. 19,000 ZAR)
• Post-probationary: $1,400 USD/month (approx. 22,000 ZAR)
• Paid time off on all observed US Holidays
• Health Benefit of up to $600 USD annually, active from month six

Why Moonlight

• Global talent, global standards. We source Executive Partners worldwide — this isn’t a single-market pipeline, it’s a global bench of top-tier talent.
• Real partnership, not gig work. You’re matched long-term with one executive, not rotated across accounts.
• Built-in growth path. Clear pay progression after probation, health coverage, and a team that invests in where you’re headed next — not just what you can do today.
• Boutique means personal. Small, high-touch team. You’re never a ticket number.

Ready to become someone’s indispensable right hand? Let’s see if it’s a match.

Moonlight is an equal opportunity employer sourcing talent globally. We evaluate every candidate on merit, judgment, and fit — not geography.