Executive Orchestrator to CEO

Hire Hangar, Inc.; United States; Remote; CLP 88,063,000 - 146,771,000; Full time

Job summary

Hire Hangar, Inc. is seeking an Executive Orchestrator to CEO to operate at the intersection of executive support and hands-on marketing operations. You will own the CEO’s weekly cadence, translate high-level priorities into actionable deliverables, and build lightweight systems to keep growth initiatives moving.

Remote role requiring overlap with US Eastern hours. You will lead CRM and automation efforts, drive content and campaign rollouts, and maintain accountability across a small portfolio

Qualifications

• 5+ years supporting a founder/CEO in EA/CoS/execution partner roles.
• Ability to run daily planning cadence and maintain task systems.
• Hands-on marketing ops experience (CRM workflows, email sequences, funnels).
• Strong PM skills with ClickUp/Asana; track record of operational shipping in fast-paced environments.
• Daily use of AI tools to improve speed and quality (SOPs, campaign drafts, meeting notes).
• Must have prior remote-work experience and proficiency with collaboration tools (Slack/Zoom/Workspace).

Responsibilities

• Run CEO operating rhythm: calendar, priorities, weekly planning, daily check-ins, triage.
• Capture CEO brain dumps and convert to deliverables with owners, deadlines, actions.
• Build lightweight systems: templates, checklists, meeting notes, tasks, escalation paths.
• Own marketing ops execution: CRM hygiene, tagging, lead routing, email sequences, automation.
• Coordinate campaign/content rollouts across portfolios (podcast and campaigns).
• Enforce accountability with operators and partners; surface blockers and drive closure.
• Produce a weekly portfolio scorecard: marketing + sales KPIs, project milestones, risks.

Skills

5+ years supporting a founder/CEO

run the machine/day-to-day planning

marketing ops execution

project management (ClickUp/Asana)

daily AI usage for SOPs/automation

remote work experience

experience with US/UK-based companies

Tools

ClickUp

Asana

Google Workspace

Slack

Zoom

CRM (HubSpot/GoHighLevel/Salesforce)

Airtable/Sheets

Zapier/Make

AI writing/automation tools (ChatGPT)

Job description

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Job Title: Executive Orchestrator to CEO

Location: Remote

Time Zone: US Eastern (ET) - must overlap core ET working hours.

Role Overview

You are the CEO's right hand—owning the weekly cadence, converting chaos into execution, and ensuring follow-through across three businesses. This is a high-trust 'XA' role that blends Executive Assistant / Chief of Staff support with hands-on marketing operations (CRM, email automation, content scheduling) to keep growth initiatives moving.

Key Responsibilities

• Run the CEO's operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage
• Capture CEO "brain dumps" and translate them into clear deliverables with owners, deadlines, and next actions
• Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes - tasks, escalation paths
• Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation
• Coordinate campaign and content rollouts across the portfolio (including Spray Foam podcast + CoveCasa campaigns)
• Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement
• Produce a weekly portfolio scorecard (marketing + sales KPIs + project milestones + risks)

Required Qualifications

• 5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity
• Proven ability to "run the machine" day-to-day: planning cadence, task systems, and consistent follow-through
• Hands-on experience with marketing ops execution (CRM workflows, email sequences, funnels, basic copy support)
• Strong project management skills (ClickUp/Asana) with a track record of shipping outcomes in fast-paced environments
• Daily AI user who improves speed/quality (SOP drafting, campaign drafts, meeting notes - tasks, automation planning)
• Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies- applications without this will not be considered.

Preferred Qualifications

• Experience supporting multi-business operators or a small portfolio
• Automation tooling (Zapier/Make) and dashboarding (Airtable/Sheets)
• Comfort communicating across "luxury investor" and "blue-collar ops" audiences

Tools & Technology

• ClickUp/Asana
• Google Workspace
• Slack/Zoom
• CRM (HubSpot/GoHighLevel/Salesforce or similar)
• Airtable/Google Sheets
• Zapier/Make
• AI tools for writing/automation (e.g., ChatGPT)