Executive Operations Specialist – UAS Project Office

Systems Technology & Research Inc.; Huntsville (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Systems Technology & Research, Inc. is seeking an Operations Support Specialist in the Huntsville, AL area to support the UAS Project Office at Redstone Arsenal. The role encompasses administrative duties, calendar management, travel coordination, meeting planning, and liaison with Military, Civilians, and Contractors.

This is an on-site position requiring discretion and professionalism. The ideal candidate will hold a Bachelor's degree with 7+ years of relevant experience, excel in a fast-paced

Qualifications

• Bachelor's degree required with 7+ years of relevant experience.
• Strong office management skills, emotional intelligence, and integrity are essential.
• Comfortable in a high energy, fast paced, professional environment.
• Team oriented, collaborative, adaptable to changing demands and tools/technologies.
• Advanced MS Office, SharePoint, and intranet proficiency.
• Confidentiality and excellent judgement are required.
• Experience with travel and expense reporting (DTS) and meeting coordination.
• Ability to generate reports and presentations for executives.

Responsibilities

• Maintain leadership calendar and prepare for all meetings.
• Receive and direct visitors professionally and courteously.
• Process information requests and route to the correct office.
• Resolve admin problems in a timely and effective manner.
• Prepare and review correspondence per AR 25-50 and ensure data accuracy.
• Arrange travel in DTS, lodging, and rental cars with a detailed agenda.
• Prepare meeting agendas, minutes, and distribute action items.
• Manage office supplies and coordinate replenishment as needed.
• Communicate urgent matters to Project Manager and Deputy PM.
• Assist in schedule synchronization across teams and HQ.
• Coordinate facilities for briefings, teleconferences, and events.
• Set up and execute off-site events and team-building activities.
• Attend leadership meetings, transcribe notes, and track actions.
• Create and proofread documents using Word, Excel, PowerPoint.

Skills

Advanced MS Office

Executive support

Calendar management

Travel coordination

Written and verbal communication

DTS travel system

Education

Bachelor's degree

Tools

SharePoint

PowerPoint

Excel

Job description

Systems Technology & Research, Inc. is seeking an Operations Support Specialist in the Huntsville, AL area to support the UAS Project Office at Redstone Arsenal. The role encompasses administrative duties, calendar management, travel coordination, meeting planning, and liaison with Military, Civilians, and Contractors.

This is an on-site position requiring discretion and professionalism. The ideal candidate will hold a Bachelor's degree with 7+ years of relevant experience, excel in a fast-paced