Executive Operations Partner for Engineering & Product

Notion; New York (NY); On-site; USD 90,000 - 106,000; Full time

Job summary

Notion is seeking an Executive Operations partner to support two leaders in our Engineering and Product orgs. Based in New York, you’ll balance complex scheduling, coordinate cross-functional priorities, and bring clarity to fast-moving priorities while ensuring the leaders stay aligned with the company’s goals.

You’ll manage calendars, plan travel, track meeting notes, handle expenses, and help craft engaging team events.

Qualifications

• 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams.
• Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos
• Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication
• Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite
• EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization
• Discreet: Demonstrated ability to maintain complete confidentiality on all business matters

Responsibilities

• Organizational support: Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization
• Calendar management: Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that's most leveraged to achieve our business objectives
• Meeting aficionado: Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm
• Travel planner: Flights, hotels, transportation, dining, etc. A strong attention to detail here is valued
• Expense management: Manages expense reports for the executives you support
• Culture carrier and community builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized

Skills

5+ years Executive Operations

Organized and detail-oriented

Effective communicator

Event planning

EQ

Discreet

Job description

Notion is seeking an Executive Operations partner to support two leaders in our Engineering and Product orgs. Based in New York, you’ll balance complex scheduling, coordinate cross-functional priorities, and bring clarity to fast-moving priorities while ensuring the leaders stay aligned with the company’s goals.

You’ll manage calendars, plan travel, track meeting notes, handle expenses, and help craft engaging team events.