Executive Operations Lead

Vsco39; San Francisco (CA); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Flexible time off

401K retirement plan

Insurance: medical, dental, vision

Paid sick time

Stock options

Job summary

Vsco39 is seeking an Executive Operations Lead to support the CEO and leadership team in San Francisco. This role demands organization, judgment, and the ability to adapt to business needs promptly.

You will manage operations, internal communications, and assist in various projects while directly engaging with the executive leadership team and Board of Directors. The position offers learning opportunities in building successful businesses and developing leadership skills.

Qualifications

• 5-8 years of experience supporting C-suite executives or senior leadership in high-growth environments.
• Ability to handle sensitive information with discretion and integrity.
• Exceptional organizational skills to manage multiple priorities.

Responsibilities

• Partner directly with CEO to manage priorities and align on initiatives.
• Own complex scheduling and coordinate travel logistics.
• Plan and support team events and meetings.

Skills

Organizational skills

Emotional intelligence

Problem-solving

Communication skills

Job description

About You

We're looking for an Executive Operations Lead to support our CEO and leadership team across a wide range of operational and strategic work. This is a senior, generalist role suited to someone who is highly organized, exercises good judgment, and is comfortable stepping into whatever the business needs without waiting to be asked.

You’ll partner closely with the CEO to drive day-to-day operations, optimize how leadership spends time, and help the company run more effectively at every level. You’ll flex across executive operations, internal communications, culture, events, and special projects. This role reports to the CEO and offers direct access to the executive leadership team and Board of Directors. For the right person, it’s an opportunity to learn about building successful companies, contribute meaningfully to the business, and grow your broader leadership skills.

This role is based out of our San Francisco, CA office (minimum 3 days/week).

The Day-to-Day

Executive Support & CEO Partnership

• Partner directly with the CEO to manage priorities, key initiatives and align on the highest-impact work
• Act as a thought partner bringing structure, clarity, and judgment to complex situations
• Proactively identify gaps, inefficiencies, and opportunities to improve leadership operations

Calendar, Travel & Logistics

• Own complex calendaring across internal and external stakeholders
• Anticipate conflicts, optimize scheduling, and protect focus time
• Coordinate domestic and international travel, itineraries, and logistics
• Manage expenses and operational details with precision

Executive Team Collaboration

• Maintain close alignment with the Chief of Staff on priorities, planning, and execution
• Build strong relationships with the executive leadership team to support key initiatives
• Provide ad hoc support to executives as needed, ensuring alignment across leadership

Office, Culture, & Events

• Own the in-office experience in San Francisco and help foster a creative, energizing and organized environment
• Plan and support team events ranging from casual gatherings to major company milestones, including executive offsites and Board of Directors meetings, team-building, product launches, and workshops
• Coordinate All Hands meetings, including logistics and speaker prep
• Support onboarding for new hires and create a strong in-person experience for visiting candidates
• Manage VSCO swag inventory, including distribution, tracking, and reordering

Operations & Administrative Support

• Act as a professional point of contact for internal and external communications
• Support cross-functional projects aligned with company goals and vision
• Manage on-site meetings, including catering, dinners, and offsite activities

Qualifications

• 5-8 years of experience supporting C‑suite executives or senior leadership in a fast‑paced, high‑growth environment
• Proven ability to operate as a high‑autonomy generalist in fast‑paced environments
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Sharp problem‑solving instincts with a bias toward action
• High emotional intelligence (EQ); diplomatic, thoughtful, and confident
• Professional, polished communicator—both written and verbal
• Ability to handle sensitive information with discretion and integrity
• Comfortable with ambiguity and constantly shifting priorities
• A genuine appreciation for creativity, photography, or the arts

What Makes You Stand Out

• You act like an owner, not a task‑taker
• You anticipate needs before they’re articulated
• You’re equally comfortable in strategy conversations and execution details
• You step outside your lane when needed and fill gaps proactively
• You bring structure to chaos and momentum to stuck problems
• You genuinely care about helping leaders and teams do their best work

Compensation

The base salary for this position may vary based on several factors, including the approved job level. The base salary range for this role is $150,000-175,000. Salary is one component of our total compensation package. This position also qualifies for bonuses and equity (i.e. stock options). The benefits available for this position include flexible time off, a 401K retirement plan, insurance (medical, dental, vision, life/AD&D, short and long term disability), and 11 paid holidays. We also provide paid sick time as required by state and local law. Additional benefits and perks are also offered for this position.