Executive Operations Coordinator (AI-Driven)

Ajaia | AI Consultancy; Fort Lauderdale (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive base salary

Performance incentives

Job summary

Ajaia | AI Consultancy in Fort Lauderdale seeks an Executive Operations Coordinator to the CEO to protect the CEO's time and maximize effectiveness. You will own systems for capturing notes, decisions, and follow-ups, leveraging AI to synthesize discussions and draft communications.

The role combines executive support, AI-enabled workflow automation, and cross-functional alignment, requiring proficiency with AI tools for meetings, information organization, and drafting materials.

Qualifications

• 2-5 years in executive operations or coordination roles.
• Strong writing and AI skills are essential.
• Ability to protect the CEO’s time and manage schedules effectively.

Responsibilities

• Manage the CEO’s calendar and meeting coordination.
• Produce meeting summaries and briefing materials with AI.
• Translate discussions into clear action items with owners.
• Implement structured documentation and AI-enabled workflows.
• Coordinate information flow across leaders and business units.
• Plan travel and align vacation timing with the CEO’s schedule.

Skills

Executive support

Strong writing

AI skills

Time management

Cross-functional

Tools

AI tools

Job description

Ajaia | AI Consultancy in Fort Lauderdale seeks an Executive Operations Coordinator to the CEO to protect the CEO's time and maximize effectiveness. You will own systems for capturing notes, decisions, and follow-ups, leveraging AI to synthesize discussions and draft communications.

The role combines executive support, AI-enabled workflow automation, and cross-functional alignment, requiring proficiency with AI tools for meetings, information organization, and drafting materials.