Executive Operations Coordinator

ADP, Inc.; Atlanta (GA); On-site; USD 75,000 - 92,000; Full time

Benefits offered by this job

Full benefits package

1 work-from-home day

Employee housing discounts (20%–50%)

Job summary

Perennial Properties seeks an Executive Operations Coordinator to support senior leadership in Atlanta. You will manage calendars, coordinate travel, and handle general office operations while supporting events and vendor activities.

You will lead recruiting support, onboard vendors, manage sponsorships and invoices, and help run employee recognition programs. The role includes preparing financial reports and ensuring consistent internal messaging across the portfolio.

Qualifications

• Experience coordinating calendars for senior leadership.
• Strong organizational and multitasking abilities.
• Experience handling travel logistics and events.

Responsibilities

• Own and manage the Director's calendar and priorities.
• Plan travel logistics for conferences and business trips.
• Provide administrative and office operations support.
• Plan and execute company-wide events including vendor coordination.
• Lead planning for the Budget Bootcamp.
• Onboard new vendors and manage vendor sponsorships and invoices.
• Coordinate recruiting support and onboarding activities.
• Administer employee rewards and recognition programs.
• Produce monthly financial reports and internal communications.

Skills

Calendar management

Travel coordination

Administrative support

Event planning

Vendor onboarding

Recruiting support

Employee rewards program

Resident events coordination

Internal communications

Financial reporting preparation

Tools

Office software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Operations Coordinator

Full Time Atlanta, GA, US

3 days ago Requisition ID: 1010

Salary Range: $75,000.00 To $92,000.00 Annually

About the Opportunity

At Perennial Properties, we don't just manage communities, we build and elevate them.

We are a boutique, owner-operated firm overseeing Class A communities in some of Atlanta's most sought-after, BeltLine-connected neighborhoods including: Inman Park, West Midtown, and Old Fourth Ward. Our structure allows for direct access to ownership and executive leadership, giving you a front-row seat to how strategic decisions are made and the ability to directly shape how efficiently they get executed.

This is an opportunity to step into a high-trust operations role at the center of the business supporting senior leadership across complex calendars, cross-functional coordination, and portfolio-wide initiatives. You'll be the connective tissue between strategy and execution: managing priorities before they become problems, keeping leadership two steps ahead, and ensuring nothing falls through the cracks across a fast-moving, multi-site organization.

If you are a proactive operator who thrives on structure, discretion, and being indispensable to the people you support, this is your seat at the table.

Why Perennial?

• Work with Class A communities across Atlanta
• Highly competitive salary + performance-based bonuses
• Employee housing discounts (20%–50%)
• Incentco rewards program (Delta flights, Amazon, Best Buy, Princess Cruises & more)
• Full benefits package (health, dental, vision, PTO)
• Quarterly company events, happy hours & a strong team culture
• Real growth opportunity within a fast-growing, boutique firm
• 1 work-from-home day

Key Responsibilities

Executive & Operations Support

• Own and manage the Director's calendar, coordinating meetings and priorities
• Plan and coordinate travel logistics for conferences and business trips, including flights, hotels, transportation, and itineraries
• Handle general administrative and office operations support, including business card orders and other team logistics
• Plan, coordinate, and execute company-wide events including venue selection, vendor coordination, Menu and DJ selection, decoration and day-of logistics
• Lead planning and logistics for the annual Budget Bootcamp
• Serve as the primary point of contact for new vendor implementation, ensuring smooth onboarding
• Oversee the vendor sponsorship program, including social/marketing postings and fulfillment of sponsor deliverables
• Track and manage vendor invoices (e.g., photography/videography services)

People & Culture

• Manage full-cycle recruiting support, including job postings, sourcing/interviewing candidates, candidate communications, onboarding coordination (background and drug screening), and new hire welcome materials and swag bags
• Administer the employee rewards and recognition program, including work anniversary recognition, birthdays, employee spotlight etc.
• Oversee the Good Times Crew (GTC) program, including large-scale resident events, company events, and volunteer initiatives

Communications & Reporting

• Compile and distribute monthly financial reports and bi-weekly portfolio performance presentations for leadership review
• Manage company-wide internal communications to ensure consistent messaging across the portfolio
• Serve as a point of escalation for resident complaints, ensuring timely resolution