Executive & Operations Coordinator

The Nature Conservancy; Anchorage (AK); On-site; USD 66,000 - 69,000; Full time

Job summary

The Nature Conservancy’s Alaska team seeks an Operations Specialist and Executive Assistant to provide high-level administrative support to the Alaska State Director, manage calendars, travel, meetings, communications, and follow-through with discretion. The role also supports chapter operations and office administration.

Based in Anchorage, you will help coordinate onboarding, volunteers, staff events, and ongoing operations, while collaborating with a multi-state operations team across Oregon,

Qualifications

• Bachelor’s degree and 2 years related experience or equivalent combination.
• Experience coordinating administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing various activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

Responsibilities

• Manage the State Director's calendar as a strategic tool, balancing priorities and deadlines.
• Support management of the State Director’s email and inquiries by routing messages and reducing inbox traffic.
• Coordinate domestic travel, itineraries, reservations, and timely expense reporting.
• Prepare agendas, briefing materials, and documents for decisions and engagements.
• Plan leadership meetings, all-staff meetings, retreats, and events with logistics and follow-up.
• Maintain confidential executive and chapter records per policy.
• Provide operational coordination for Alaska offices, including reception, mail, and supplies.
• Coordinate onboarding for new employees, interns, volunteers, and visitors.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Communication skills

Confidentiality

Education

Bachelor’s degree

Job description

The Nature Conservancy’s Alaska team seeks an Operations Specialist and Executive Assistant to provide high-level administrative support to the Alaska State Director, manage calendars, travel, meetings, communications, and follow-through with discretion. The role also supports chapter operations and office administration.

Based in Anchorage, you will help coordinate onboarding, volunteers, staff events, and ongoing operations, while collaborating with a multi-state operations team across Oregon,