Executive Operations Associate

Blue Rose Research; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Job summary

A leading company specializing in progressive research is seeking an Executive Operations Associate in New York City. This role supports senior leadership through managing administrative tasks, ensuring smooth operations, and is ideal for organized, detail-oriented candidates excited about contributing to a mission-driven team. Flexible with remote work, this position provides growth opportunities within the organization.

Benefits

Medical benefits

Dental benefits

Health benefits

Flexible work schedule

Qualifications

• Experience in operations, executive assistant, administrative, or office management setting.
• Experience managing calendars and scheduling meetings with executives.
• Basic understanding of finance operations, such as tracking expenses and processing invoices.

Responsibilities

• Manage and optimize calendars for senior leaders, scheduling meetings across time zones.
• Coordinate travel arrangements, including flights and accommodations.
• Track and submit invoices, liaising with external accounting partners.

Skills

Organizational skills

Attention to detail

Proactive

Tech-savvy

Problem solving

Tools

Google Workspace

Slack

Notion

Zoom

DocuSign

Job description

Blue Rose Research develops a wide range of cutting-edge products used by the most important progressive organizations in the country. Our research informs short- and long-term strategy for advancing progressive causes and has a trusted track record among key decision makers.

The team has a storied history and has worked with central players to develop strategy and direct hundreds of millions of dollars of resources. The work produced by Blue Rose Research is widely regarded as among the most technically sophisticated in the space. If you join us, you’ll be plugging into a diverse team of decorated engineers, data scientists and political analysts who are closely connected to some of the most important decision makers in the progressive ecosystem.

We are looking for an Executive Operations Associate to support our senior leadership and growing team by managing core administrative, scheduling, and operational tasks that keep the organization running smoothly. This role blends executive support responsibilities (like calendar management and travel coordination) with office management and some basic finance administration. It’s ideal for someone who is organized, detail-oriented, and energized by solving logistical puzzles and helping a high-functioning team do their best work.

We’re a fast and dynamic team, and the work will evolve week by week. You’ll be contributing to a mission-driven, collaborative environment with room to grow.

We offer a competitive salary, medical, dental, and health benefits, and a work environment that will support your differences. This role will be based in New York City. While we don’t have a set schedule for days in the office and are flexible with remote work, this role will be expected to provide support to in-person staff in the New York City office, in addition to other responsibilities.

You will:

• Manage and optimize calendars for senior leaders, including scheduling internal and external meetings across multiple time zones.
• Coordinate travel arrangements, including flights, accommodations, ground transport, and itineraries.
• Support hiring logistics by scheduling interviews, coordinating candidate communications, and assisting with onboarding processes.
• Track and submit invoices and liaise with external accounting partners as needed.
• Oversee the execution of contracts and other documents via DocuSign, ensuring timely processing and follow-up.
• Handle basic office management and property needs, including NYC office maintenance, supply management, and vendor coordination.
• Serve as a go-to team resource for organizing team retreats, meetings, and occasional events.
• Help maintain internal organizational systems and documentation (e.g. Notion, Google Drive).
• Identify and implement process improvements to make operations more seamless and efficient.
• Has experience in operations, executive assistant, administrative, or office management setting.
• Is highly organized and able to manage many moving pieces with attention to detail and follow-through.
• Is proactive, trustworthy, and able to work with discretion on sensitive or confidential information.
• Is tech-savvy and comfortable learning new tools quickly (we use Google Workspace, Slack, Notion, Zoom, DocuSign, and more).
• Has experience managing calendars, scheduling meetings, and working with executives or high-level stakeholders.
• Has a basic understanding of finance operations (e.g. tracking expenses, processing invoices, coordinating with accounting).
• Has at least one cycle of experience with campaigns or similar political organizations.
• Enjoys helping others, improving processes, and contributing to a positive team culture.
• Is a kind person and a team player who contributes to a warm working environment.

We don’t expect every applicant to have expertise in every area listed above. We encourage you to apply even if your experience doesn’t perfectly match the description. Many of our team members have taken an unusual path to get to where they are today, and our unique and diverse perspectives make us more effective. We also believe strongly in our team’s ability to learn and grow. Join us!

The salary range for this position is $65,000 - $80,000 annually, commensurate with experience. Candidates must be authorized to work lawfully in the United States.

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