Executive / Operations Assistant

Zohorecruit; United States; Remote; USD 28,000 - 48,000; Part time

Benefits offered by this job

Remote work

Flexible schedule

Job summary

Zohorecruit is seeking a remote, independent contractor Administrative Specialist to serve as a central operational anchor for an international entity. The role focuses on publishing, online training, mental health and wellbeing across Swiss and Australian bases with thousands of global customers, balancing client comms, content posting and ecommerce support.

You will learn the business from inside, adapt to evolving workflows, and leverage AI tools to refine processes, while assisting with

Qualifications

• Proven track record as Executive Assistant/Operations Coordinator/Administrative Specialist.
• Strong written communication with high grammatical precision.
• Experience with email lists and online/e-commerce workflows.
• Ability to think independently and make sound decisions.
• Interest in AI tools to improve internal processes.
• Familiarity with basic social media content creation.

Responsibilities

• Act as a representative and decision-maker for leadership.
• Represent the organisation professionally in client meetings and communications.
• Oversee email list operations for global audiences.
• Support e-commerce workflows and online store processes.
• Write high-quality administrative content with precise grammar.
• Assist with social media content creation and posting.
• Support operations in online education, publishing, and content creation domains.
• Explore AI tools to streamline workflows and processes.

Skills

Executive Support

Independent Thinking

Written Communication

Client Communication

Email List Management

AI Tool Adoption

Tools

Shopify

Job description

• Please note Due to the high volume of applications we receive, we are unfortunately unable to respond to everyone individually. If you haven't heard from us within 21 days, please assume your application was unsuccessful on this occasion.
• Remote Job

Job Description

This is a remote position.

Working up to 6 hours per day within an independent contracting arrangement, this role serves as the central operational anchor supporting an established international entity, focusing on publishing, online training, mental health and wellbeing across Swiss and Australian bases with tens of thousands of global customers and supporters. The position acts as a trusted, independent decision-maker and client representative, taking full ownership of general administrative workflows while learning the business from the inside out as operations expand into the United States and new product and content lines are developed.

Designed specifically for a career administrative professional who views organisational support as their primary vocation rather than a temporary step toward another career path, this role offers high flexibility within a boutique operational environment. Daily duties balance client communication, email list management, content posting, e-commerce support, and continuous process optimisation.

Key Responsibilities

Act as an independent representative and decision-maker on behalf of leadership after developing a thorough understanding of business operations.

Represent the organisation professionally as a friendly face during client meetings and external communications.

Oversee and manage email list operations to ensure smooth communication with the global audience.

Support e-commerce operations and assist with online store workflows.

Write high-quality written communications and administrative content with precise attention to correct grammar and syntax.

Assist with basic social media content creation and posting across channels.

Support operations within the online education, publishing, and content creation domains.

Explore and implement artificial intelligence tools and workflows to help build and refine internal processes.

Adapt dynamically to perform a wide variety of administrative tasks within a flexible, evolving environment.

Requirements

• Proven track record as a dedicated career Executive Assistant, Operations Coordinator, or Administrative Specialist.
• Practical online or e-commerce experience.
• Strong independent thinking and sound decision-making capabilities.
• Excellent written communication skills with high attention to grammatical precision.
• Interpersonal polish and confidence when speaking directly with clients.
• Experience with or capability in managing email lists.
• Enthusiasm for adopting and exploring AI technologies to build and refine operational processes.
• Practical understanding of basic social media content creation and posting (non-marketer execution level).
• Interest in books, publishing, and online education.
• Interest in marketing concepts without requiring a dedicated marketing background.
• Knowledge or experience working with Shopify.

Benefits and Culture

Exceptionally flexible work culture offering highly dynamic daily tasks and opportunities to drive continuous operational improvements.

Opportunity to support a global initiative with a large international supporter base during an active growth phase into the US market.

Employment Type

Independent Contractor (up to 6 hours per day).