Executive Operations & Admin Specialist

Planned Systems International, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Short-term and long-term disability

Life insurance

AD&D coverage

FSA/HSA options

401(k) with employer match

Tuition reimbursement

Job summary

Planned Systems International, Inc. (PSI) in Washington, DC is seeking an Operations Support Specialist to support our DoS PHIMS contract.

On-site work is required and an active Secret Clearance is necessary to coordinate calendars, prepare documents, manage data, and assist government executives. The role emphasizes administrative operations, SharePoint support, and routine HR tasks, with a focus on teamwork and responsive customer service.

Qualifications

• Bachelor's degree required.
• Minimum two years of experience in administrative/operational support.
• Proficiency with Word, Excel, PowerPoint.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate and synchronize calendars and meetings.
• Support daily office operations and administrative tasks.
• Prepare documents, presentations, and records.
• Enter, update, and track data; assist with routine reports.
• Coordinate meetings, prepare agendas, document notes, track follow-ups.
• Provide administrative support to government executives.
• Assist with SharePoint content updates and site administration.
• Support HR administrative tasks and routine program activities.
• Respond to quick-turnaround requests including graphics and briefings.
• Collaborate with government staff and contractor teams; promote teamwork.

Skills

Excellent written and verbal comms

Strong interpersonal skills

Ability to manage multiple priorities

Teamwork / collaboration

Education

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

Job description

Planned Systems International, Inc. (PSI) in Washington, DC is seeking an Operations Support Specialist to support our DoS PHIMS contract.

On-site work is required and an active Secret Clearance is necessary to coordinate calendars, prepare documents, manage data, and assist government executives. The role emphasizes administrative operations, SharePoint support, and routine HR tasks, with a focus on teamwork and responsive customer service.