Executive Operations & Admin Specialist

Kiss Products, Inc.; Port Washington (NY); On-site; USD 69,000 - 137,000; Full time

Benefits offered by this job

Premium Medical Insurance Coverage

401(k) Savings Plan

Paid Time Off (PTO)

Paid Holidays

Annual Bonus Plan

Onsite Fitness Center

Job summary

Kiss Products, Inc. is seeking an Executive Administrator to support the Office of the Chairman.

The role handles administrative operations, project coordination, billing and invoicing, and day-to-day follow-up on executive initiatives with a high level of professionalism and confidentiality. Responsibilities include coordinating with departments and vendors, maintaining records, scheduling meetings, processing invoices, and assisting with payroll-related documentation for personal staff.

Qualifications

• 3+ years of experience in administrative support, operations, or executive support.
• Strong organizational and multitasking abilities.
• Excellent communication and follow-up skills.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy.

Responsibilities

• Support execution and follow-up of projects and assignments initiated by the Chairman and executive office.
• Track timelines, action items, and deliverables to ensure timely completion.
• Coordinate with internal departments and external vendors as needed.
• Prepare reports, summaries, and supporting documents for executive review.

Skills

Organizational skills

Multitasking

Communication

Discretion

Team coordination

Education

Bachelor of Arts in Business Administration/Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Kiss Products, Inc. is seeking an Executive Administrator to support the Office of the Chairman.

The role handles administrative operations, project coordination, billing and invoicing, and day-to-day follow-up on executive initiatives with a high level of professionalism and confidentiality. Responsibilities include coordinating with departments and vendors, maintaining records, scheduling meetings, processing invoices, and assisting with payroll-related documentation for personal staff.