Executive Administrator

Kiss Products, Inc.; Port Washington (NY); On-site; USD 69,000 - 137,000; Full time

Benefits offered by this job

Premium Medical Insurance Coverage

401(k) Savings Plan

Paid Time Off (PTO)

Paid Holidays

Annual Bonus Plan

Onsite Fitness Center

Job summary

Kiss Products, Inc. is seeking an Executive Administrator to support the Office of the Chairman.

The role handles administrative operations, project coordination, billing and invoicing, and day-to-day follow-up on executive initiatives with a high level of professionalism and confidentiality. Responsibilities include coordinating with departments and vendors, maintaining records, scheduling meetings, processing invoices, and assisting with payroll-related documentation for personal staff.

Qualifications

• 3+ years of experience in administrative support, operations, or executive support.
• Strong organizational and multitasking abilities.
• Excellent communication and follow-up skills.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy.

Responsibilities

• Support execution and follow-up of projects and assignments initiated by the Chairman and executive office.
• Track timelines, action items, and deliverables to ensure timely completion.
• Coordinate with internal departments and external vendors as needed.
• Prepare reports, summaries, and supporting documents for executive review.

Skills

Organizational skills

Multitasking

Communication

Discretion

Team coordination

Education

Bachelor of Arts in Business Administration/Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description Summary:

The Executive Administrator supports the Office of the Chairman by assisting with administrative operations, project coordination, billing and invoice processing, and day-to-day follow-up on executive initiatives. This role works closely with executive staff to ensure tasks, projects, and administrative processes are completed accurately and efficiently while maintaining a high level of professionalism, organization, and confidentiality.

Job Description:

Executive Operations Support

• Assist with the execution and follow-up of projects and assignments initiated by the Chairman and executive office.
• Track project timelines, action items, and deliverables to ensure timely completion.
• Coordinate with internal departments and external vendors as needed.
• Prepare reports, summaries, and supporting documents for executive review.

Administrative & Office Support

• Manage and organize executive office records, files, and documentation.
• Assist with scheduling, meeting coordination, and administrative tasks.
• Maintain accurate records and ensure proper document management.
• Support day-to-day operations of the executive office.

Billing & Invoice Management

• Process invoices and billing requests in a timely manner.
• Track payments and maintain organized financial records.
• Coordinate with Finance and Accounting departments regarding payment status and documentation.
• Assist with expense tracking and budget-related administrative tasks.

Insurance & Vehicle Administration

• Assist with insurance renewals, claims documentation, and policy administration.
• Maintain vehicle-related records, registrations, inspections, and service schedules.
• Coordinate with vendors and service providers regarding vehicle and insurance matters.

Staff Payroll & Administrative Coordination

• Assist with payroll-related documentation for personal staff.
• Maintain employee records and administrative files.
• Coordinate onboarding paperwork and related administrative processes when necessary.

Vendor Coordination

• Communicate with vendors, contractors, and service providers.
• Obtain quotes, schedule services, and follow up on outstanding requests.
• Maintain vendor records and service documentation.

Qualifications

• 3+ years of experience in administrative support, operations, executive support, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and follow-up skills.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Experience supporting executives or senior leadership.l
• Experience with invoice processing, billing, or administrative accounting functions.
• Bilingual English and Korean preferred.

Core Competencies

• Strong sense of ownership and accountability
• Excellent organizational and time management skills
• Detail-oriented and highly accurate
• Professional communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• High level of integrity and confidentiality
• Flexible work schedule when business needs require

Benefits

• Premium Medical Insurance Coverage

• 401(k) Savings Plan

• Paid Time Off (PTO) based on seniority

• Paid Holidays

Additional Workplace Offerings (subject to change or eligibility.)

• Annual Bonus Plan

• Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room

• Summer Fridays

• Complimentary Gourmet Breakfast, Lunch, and Dinner

• Relocation Support for New Hires

• Work Anniversary Recognitions

• Congratulatory & Condolence Gifts

• Employee Referral Bonus Program

• License/Certification Reimbursements

• Corporate Employee Discounts

• Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card

• Commuter Support (Shuttle Bus Program and EZPass Support)

• Vehicle Perks

Education(s):

Bachelor of Arts (B.A): Business Administration/Management

Work Experience:

Experience Range II: 2 - 4 years of relevant experience or industry exposure in a related field

Skill(s):

Document Management, Hospitality, Invoice Management, Project Management

Language(s):

English, Korean

Certification(s):

Not Applicable

The anticipated compensation range is

69,000.00 - 137,000.00 USD Annual

Actual compensation will be determined based on various factors including qualifications, education, experience, and location. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Kiss Nail Products, Inc., KDC GA Corp., Ivy Enterprises, Inc., AST Systems, LLC, Red Beauty, Inc., or Dae Do, Inc. (collectively, the “Company”) is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.