Executive Operations & Admin Coordinator (Onsite)

RealCold; New Hanover Township (NJ); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) Match

Paid Time Off

Job summary

RealCold is seeking an Operations Execution Coordinator to provide high-level administrative support to the COO and operations team. The role emphasizes cross-functional collaboration, organization, and initiative in a fast-paced environment.

You will manage calendars, coordinate projects, and ensure timely completion of initiatives while maintaining confidentiality and a professional demeanor across all levels of the organization. This position is full-time and onsite with travel as needed.

Qualifications

• High school diploma plus 5 years admin experience or Bachelor's in business administration with 3 years admin experience.
• Proficient in Microsoft Office Suite.
• Strong written and verbal communication.
• Excellent organization and time management.
• Ability to multitask and adapt to changing priorities.
• Ability to work independently and with cross-functional teams.
• Professional demeanor and discretion for confidential information.

Responsibilities

• Assist in development and execution of operational initiatives, procedures, and policies.
• Manage and drive priority projects to completion, aligning with company objectives.
• Track progress of key initiatives and report to leadership.
• Build relationships across the organization to promote collaboration.
• Provide administrative support including scheduling, calendars, and correspondence.
• Maintain and organize documents and records.
• Coordinate executive calendar and travel arrangements.
• Assist with expense reporting and office supplies procurement.
• Handle incoming calls, emails, and inquiries from clients and team members.
• Manage relationships with internal clients and stakeholders.
• Work under pressure and maintain confidentiality.

Skills

Written and verbal communication

Time management

Highly organized

Multitasking

Independent working

Cross-functional teamwork

Discretion and integrity

Proactive adaptability

Education

Bachelor's degree in business administration

HS Diploma with 5 years admin experience

Tools

Microsoft Office Suite

Job description

RealCold is seeking an Operations Execution Coordinator to provide high-level administrative support to the COO and operations team. The role emphasizes cross-functional collaboration, organization, and initiative in a fast-paced environment.

You will manage calendars, coordinate projects, and ensure timely completion of initiatives while maintaining confidentiality and a professional demeanor across all levels of the organization. This position is full-time and onsite with travel as needed.