Executive Office Support

National Experienced Workforce Solutions (NEW Solutions); Anchorage (AK); Hybrid; USD 27,552,000 - 48,216,000; Full time

Job summary

National Experienced Workforce Solutions (NEW Solutions) connects experienced workers (ages 55+) with government roles, including opportunities with the Bureau of Land Management under the Experienced Services Program (ESP).

The Executive Support Enrollee will support the State Director’s office—scheduling meetings, processing procurement documents, travel entries, and payroll-related tasks while maintaining professional communications.

Qualifications

• Must be 55+ years old.
• Minimum of 20 years of experience in Executive Office Support or HS/GED with 15 years in Executive Office Support.

Responsibilities

• Public Contact: communicate effectively orally and in writing to present information clearly.
• Application/Database Support: use office programs to maintain, update, and retrieve information.
• Travel/Scheduling: schedule meetings and prepare travel paperwork and vouchers.
• Budget and Finance: monitor obligations and prepare summaries/reports.

Skills

Communication

Public Speaking

Documentation

Education

HS/GED with 15 years executive support

Tools

MS Office

Job description

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the Bureau of Land Management (BLM). These experienced professionals provide administrative, scientific, technical, and other professional skills that support the Bureau of Land Management through the Experienced Services Program (ESP).

Duration:

This position is currently funded for up to 728 hours.

Duties:

The Executive Support Enrollee will provide assistance in the State Director’s office, scheduling meetings, processing documents for procurement and contracting, entering and processing employee travel, reconciling credit card statements, processing monthly financial reports, processing deposits, and managing employee time reporting and payroll. Additionally, this position provides support for the front desk public contact position, providing professional quality communications and information.

• Public Contact – Ability to communicate effectively orally and in writing in order to present information in professional and easy to understand formats that increase understanding of Bureau programs, policies and objectives. Ability to operate a multi-line telephone system (30%)
• Application/Database Support/File Management – Ability to use various types of computer programs to maintain, update, and retrieve information from automated applications/data systems/electronic files quickly and accurately (30%)
• Travel/Scheduling – Knowledge of scheduling and travel systems, in order to effectively schedule meetings around complex schedules and prepare accurate travel authorization and voucher paperwork and review travel records to ensure they are processed correctly. (20%)
• Budget and Finance – Practical knowledge of various budget/financial regulations, policies, practices, and procedures in order to monitor and track obligations, review data, consolidate provided information into summaries and/or reports, identify recurring budgetary issues. (20%)

Qualifications:

• Must be 55+
• Minimum of 20 year(s) of experience in Executive Office Support OR HS/GED Degree with minimum additional experience of 15 year(s) in Executive Office Support