Executive Office Staff Assistant — Budget, HR & Travel

Office of the Solicitor; Washington (District of Columbia); On-site; USD 80,000 - 110,000; Full time

Job summary

The Office of Legal Counsel (OLC) within the Solicitor's Office seeks a Staff Assistant to support office leadership and oversee the Division's budget, personnel actions, and travel logistics.

The Staff Assistant will handle confidential administrative duties, coordinate hiring, promotions, awards, the SOL Honors Attorney Program, and FOIA requests, while maintaining office operations. U.S. citizenship and eligibility for security clearance are required.

Qualifications

• 52 weeks of specialized experience equivalent to at least the next lower grade level (GS-11) in Federal service.
• Experience supporting an office or operational environment from an administrative perspective (time and attendance, drafting memos, scheduling, basic research).
• Knowledge of grammar and writing techniques; ability to manage executive correspondence and utilize automated systems (word processing, spreadsheets, presentations, email, travel, budget, personnel, matter management).
• Experience with document management/recording procedures and maintaining confidentiality in a legal office.
• Must be a U.S. citizen and able to obtain the necessary security investigation level.

Responsibilities

• Support office leadership, particularly the Deputy Associate Solicitor, in managing the Division.
• Manage the Division budget, track spending, and procure goods and services.
• Oversee personnel actions including hiring, promotions, and awards.
• Administer the SOL Honors Attorney Program.
• Review financial disclosures for senior employees.
• Arrange travel for Division employees.
• Coordinate FOIA requests and responses.
• Oversee office equipment, inventory, and facilities with building management.

Skills

Budget management

HR coordination

Travel coordination

Confidentiality

Administrative support

Document handling

Tools

Word processing

Spreadsheets

Presentations

Email/Calendar

Record management systems

Job description

The Office of Legal Counsel (OLC) within the Solicitor's Office seeks a Staff Assistant to support office leadership and oversee the Division's budget, personnel actions, and travel logistics.

The Staff Assistant will handle confidential administrative duties, coordinate hiring, promotions, awards, the SOL Honors Attorney Program, and FOIA requests, while maintaining office operations. U.S. citizenship and eligibility for security clearance are required.