Executive Office Specialist: DoM Leadership & Projects

OHSU; Portland (OR); Híbrido; USD 70.000 - 95.000; Jornada completa

Descripción de la vacante

OHSU's Department of Medicine seeks an Executive Specialist to provide confidential executive and administrative support to the Department Chair’s Office. This role serves as a communications liaison, P&T Coordinator, and initial point of contact for new projects and requests.

The position independently manages complex administrative functions, facilitates leadership decisions, supports departmental operations, and adapts to changing priorities aligned with the department’s mission and values.

Formación

• Four years of secretarial or executive assistant experience.
• Associates degree or certificate in office occupations and 3 years of EA experience.
• Bachelor's degree and 2 years of EA experience.
• Equivalent combination of training and experience.

Responsabilidades

• Provides administrative support to DoM Vice Chairs and Associate Vice Chairs, manages scheduling and meetings.
• Supports Promotion & Tenure coordination, tracks portfolios and assists reviewers.
• Handles department chair office duties, manages email, websites, correspondence, and travel reimbursements.
• Coordinates space moves, events, and ad hoc departmental projects as needed.
• Represents the department in internal groups and prepares notes for monthly meetings.

Conocimientos

Administrative support

Scheduling

Communication

Customer service

Microsoft Suite

Organization

Educación

Four years of secretarial or executive assistant experience

Associates Degree in office occupations or office technology

Bachelor's Degree

Equivalent combination of training and experience

Herramientas

Microsoft Office

Descripción del empleo

OHSU's Department of Medicine seeks an Executive Specialist to provide confidential executive and administrative support to the Department Chair’s Office. This role serves as a communications liaison, P&T Coordinator, and initial point of contact for new projects and requests.

The position independently manages complex administrative functions, facilitates leadership decisions, supports departmental operations, and adapts to changing priorities aligned with the department’s mission and values.