Executive Office & Projects Coordinator

amazing kids; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical and Prescription insurance

Dental and Vision insurance

Paid Time Off

Holidays

Job summary

The Children’s Institute of Pittsburgh is seeking an Office and Project Assistant to support executive-level scheduling, meeting logistics, and day-to-day office management. This full-time onsite role splits time between core office operations and assisting project teams, coordinating with leadership and external partners while maintaining confidentiality and professionalism.

You will need a high school diploma (associate or bachelor’s preferred), strong MS Office skills, and the ability to

Qualifications

• HS Diploma required; Associate or Bachelor's degree preferred.
• 1-3 years of experience in office administration or related role.
• Strong time management and multitasking in a fast-paced environment.
• Proficient in MS Office Suite (Outlook, SharePoint, Teams, Word, Excel) and Adobe Pro.
• Clearances: Act 73 FBI, Act 34 Criminal Clearance, Act 33 Child Abuse Clearance

Responsibilities

• Assist in complex scheduling for the COO and SLT members, coordinating with CEO and external partners.
• Handle logistics of meetings: space, guest pre-registration, catering, A/V equipment.
• Assist with tracking project progress and coordination of resources for assigned projects.
• Assist with reconciling expense reports for admin leaders monthly.
• Monitor inventory and order office and breakroom supplies for cost-effectiveness.

Education

HS Diploma

Associate or Bachelor's degree preferred

Tools

MS Office

Outlook

SharePoint

Teams

Excel

Adobe Pro

Job description

The Children’s Institute of Pittsburgh is seeking an Office and Project Assistant to support executive-level scheduling, meeting logistics, and day-to-day office management. This full-time onsite role splits time between core office operations and assisting project teams, coordinating with leadership and external partners while maintaining confidentiality and professionalism.

You will need a high school diploma (associate or bachelor’s preferred), strong MS Office skills, and the ability to