Special Education Administrative Assistant

The-Children; Pittsburgh (Allegheny County); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

PTO & Holidays

403b retirement plan

Tuition reimbursement

Professional development

Job summary

The Children's Institute of Pittsburgh is seeking an Administrative Assistant to provide essential administrative and operational support to school leadership and the special education team. The role focuses on managing confidential student records, coordinating IEP meetings, and supporting ACCESS billing and compliance tasks.

You will maintain calendars, prepare communications, and ensure accurate data entry while upholding privacy standards and professional discretion in a fast-paced

Qualifications

• Minimum of one year of experience in an administrative support role, preferably in a school or special education setting.
• Experience with student information systems or data reporting tools preferred.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Provide administrative and operational support to the Associate Chief School Administrator, school administrators, and special education team.
• Manage calendars, scheduling, correspondence, document preparation, and communication.
• Coordinate IEP meetings, team meetings, and other school-based meetings, including logistics, materials, invitations, and follow-up documentation.

Skills

Administrative support

Microsoft Office

Data entry

Communication skills

Privacy & confidentiality

Calendar management

Attention to detail

Education

High School diploma or GED

Associate degree preferred

Tools

Skyward

PIMS reporting

Microsoft Office

Job description

The Children's Institute of Pittsburgh is seeking an Administrative Assistant to provide essential administrative and operational support to school leadership and the special education team. The role focuses on managing confidential student records, coordinating IEP meetings, and supporting ACCESS billing and compliance tasks.

You will maintain calendars, prepare communications, and ensure accurate data entry while upholding privacy standards and professional discretion in a fast-paced