Executive Office & Payroll Assistant — Terminal Operations

City-of-Houston,-T; Houston (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

City of Houston, George Bush Intercontinental Airport, Terminal Operations, seeks an Executive Office Assistant to support managers by drafting reports and supervising payroll corrections before timecards close.

Requires a high school diploma or GED and three years of clerical experience; typing test of 70 wpm with max 7 errors may be required. Prefer knowledge of airport operations and coordination with CBP and other agencies.

Qualifications

• Requires a high school diploma or GED.
• Three years of clerical or administrative support experience are required.
• A Bachelor's degree may substitute for the experience requirement; an Associate's degree may substitute for two years of the experience requirement.
• May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors.

Responsibilities

• Answer and screen telephone calls, take messages, and respond to routine inquiries. Receive and announce visitors and direct inquiries appropriately.
• Open, sort, and distribute mail; prepare outgoing correspondence using standard formats; send faxes, packages, and mail.
• Prepare, edit, and proofread correspondence, reports, forms, and documents. Compose routine correspondence for supervisor's approval.
• Maintain calendars by scheduling meetings and appointments; arrange travel and prepare expense reports.
• Gather and prepare materials for meetings and presentations; coordinate meeting logistics including location, notices, agendas, and equipment setup; may prepare meeting minutes.
• Maintain organized filing systems for correspondence, reports, budget information, personnel records, and other departmental documents.
• Procure office supplies and services, including equipment maintenance and repairs.
• Assist with operational projects and special assignments based on goals and instructions from leadership.
• May prepare time and attendance records for management approval.

Skills

Organizational skills

Communication skills

Teamwork

Attention to detail

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Administrative databases

Job description

City of Houston, George Bush Intercontinental Airport, Terminal Operations, seeks an Executive Office Assistant to support managers by drafting reports and supervising payroll corrections before timecards close.

Requires a high school diploma or GED and three years of clerical experience; typing test of 70 wpm with max 7 errors may be required. Prefer knowledge of airport operations and coordination with CBP and other agencies.