Executive Assistant & Boston Office Lead | Support

Liquid-Ai; Boston (MA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health premiums covered

401(k) matching

Unlimited PTO

Equity

Catered lunches

Commuter benefits

Job summary

Liquid AI is seeking an Executive Assistant to support the CSO and manage the Boston office. You will own the calendar, travel, and briefing materials, while also overseeing day-to-day office operations, vendor relations, and events.

You will interact with senior partners, researchers, and office management, ensuring high leverage use of time and a welcoming office environment. This is an in-person, five-days-a-week role in Boston.

Qualifications

• Experience supporting senior executives in fast-paced tech or research environments.
• Office management or facilities coordination with vendor/budget ownership.
• Complex calendar and travel coordination for a leader with external commitments.
• Strong business context awareness: understand why meetings happen, not just logistics.
• Event planning and vendor management experience.
• Ability to work in the Boston office five days a week (in-person).
• Proficiency with Google Workspace and related tools.

Responsibilities

• Structure and manage the CSO’s calendar and travel with high-leverage opportunities in mind.
• Prepare briefing materials, agendas, and track follow-ups to prevent slips.
• Coordinate domestic and international travel for conferences and visits.
• Serve as a trusted point of contact for internal and external stakeholders seeking time with the CSO.
• Provide backup coverage for other executive assistants as needed.
• Manage the Boston office operations, vendors, budgets, and visitor experience.
• Plan and run Boston office events, team socials, and offsites within budget.

Skills

Executive support

Calendar management

Travel coordination

Office management

Google Workspace

Slack

Vendor management

Event planning

Communication

In-person collaboration

Tools

Google Workspace

Slack

Job description

Liquid AI is seeking an Executive Assistant to support the CSO and manage the Boston office. You will own the calendar, travel, and briefing materials, while also overseeing day-to-day office operations, vendor relations, and events.

You will interact with senior partners, researchers, and office management, ensuring high leverage use of time and a welcoming office environment. This is an in-person, five-days-a-week role in Boston.