Executive & Office Operations Coordinator

Art of Problem Solving; San Diego (CA); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) match

PTO

Casual environment

Job summary

Art of Problem Solving (AoPS) seeks an on-site Operations & Administrative Assistant for our San Diego headquarters. This full-time role supports the executive team, coordinates meetings and travel, and ensures a welcoming, well-organized office environment.

You will assist with onboarding, facility management, and daily administrative tasks, balancing hands-on office duties with calendar and event planning for a productive workplace culture.

Qualifications

• Experience in administrative support or office coordination.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal skills and a service-oriented mindset; comfortable supporting everyone from interns to executives.
• Discretion and professionalism when handling sensitive scheduling or leadership information.
• Comfort with both executive tasks (calendar coordination, event planning) and hands-on office duties (restocking, cleaning, physical setup).
• Familiarity with facilities or vendor coordination.

Responsibilities

• Executive & Administrative Support: scheduling and coordination for the executive team, calendar management, and meeting logistics.
• Office Operations & Facilities: maintain office operations, keep common areas clean and stocked, manage snack and supply inventory, coordinate with facilities vendors, conduct safety and aesthetics walkthroughs.
• General Administrative Support: onboarding new employees, answer the main office phone line, and perform other tasks as assigned.

Skills

Administrative support

Organization

Interpersonal skills

Discretion

Job description

Art of Problem Solving (AoPS) seeks an on-site Operations & Administrative Assistant for our San Diego headquarters. This full-time role supports the executive team, coordinates meetings and travel, and ensures a welcoming, well-organized office environment.

You will assist with onboarding, facility management, and daily administrative tasks, balancing hands-on office duties with calendar and event planning for a productive workplace culture.