Executive Office & Facilities Coordinator

U.S Comm for Refuge; Arlington (VA); On-site; USD 28,000 - 48,000; Full time

Job summary

U.S. Committee for Refugees and Immigrants (USCRI) seeks an Executive Office Assistant to provide administrative, operational, and facilities management support to staff nationwide and manage front operations at Headquarters in Arlington, VA.

The role reports to the Chief of Staff, handling a wide range of tasks, coordinating moves and office build-outs, and improving internal processes. Strong communication and multitasking skills are essential in this fast-paced environment.

Qualifications

• 2-3 years of relevant experience in an administration, facilities management, and/or operations role is required.
• Excellent written and oral communication skills; able to write and edit business letters, reports, and documents.
• Ability to prioritize workload, multitask, and meet deadlines in a fast-paced environment.

Responsibilities

• Build and maintain relationships with landlords, building maintenance staff, vendors and staff; provide support and solutions to issues.
• Serve as primary contact for supply orders, inventory, and procurement support; monitor invoices for payment and budget reconciliation.
• Negotiate vendor contracts under the direction of the Chief of Staff and Executive leadership as needed.
• Act as Floor Warden and represent USCRI HQ at tenant meetings; prepare emergency planning procedures.
• Coordinate logistics for moves, buildouts, and setups of new offices; supervise remote office arrangements.

Skills

Spanish language

Communication skills

Microsoft Word

PowerPoint

Excel

Tools

MS Office

Job description

U.S. Committee for Refugees and Immigrants (USCRI) seeks an Executive Office Assistant to provide administrative, operational, and facilities management support to staff nationwide and manage front operations at Headquarters in Arlington, VA.

The role reports to the Chief of Staff, handling a wide range of tasks, coordinating moves and office build-outs, and improving internal processes. Strong communication and multitasking skills are essential in this fast-paced environment.