Executive Office Manager for Habitat Division

State of Oregon; Salem (OR); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

11 paid holidays

Advancement opportunities

Competitive benefits package

Job summary

Oregon Department of Fish and Wildlife in Salem, Oregon seeks an Office Manager (Executive Support Specialist 2) to support division leadership and sustain major initiatives. You will handle confidential admin tasks, coordinate personnel actions, budgets, and records, and liaise with internal and external stakeholders to ensure smooth operations.

The role emphasizes calendar management, travel arrangements, policy updates, and responsive communication for a busy Habitat Division.

Qualifications

• One year of administrative duties supporting agency projects or programs.
• Data collection and analysis; project evaluation or analysis; interpretation of laws, rules, and regulations.
• Ability to maintain calendars, coordinate travel, and manage records.

Responsibilities

• Provide confidential administrative support to division leadership and assist with policy implementation.
• Coordinate personnel activities including recruitments, onboarding, and personnel files.
• Track and reconcile program budgets, review invoices, and prepare purchasing documents.
• Maintain division filing systems and act as Records Coordinator.
• Support staff training coordination and maintain development records.
• Coordinate communication between division leadership, other divisions, external agencies, and the public.
• Schedule meetings, arrange travel, draft minutes, and represent the Division Administrator when needed.
• Support special projects, audits, and division-wide initiatives.

Skills

Administrative experience

Confidentiality

Project management

Communication

Analytical thinking

Technical systems

Tools

SPOTS

Inventory systems

Budget tools

Document management

Job description

Oregon Department of Fish and Wildlife in Salem, Oregon seeks an Office Manager (Executive Support Specialist 2) to support division leadership and sustain major initiatives. You will handle confidential admin tasks, coordinate personnel actions, budgets, and records, and liaise with internal and external stakeholders to ensure smooth operations.

The role emphasizes calendar management, travel arrangements, policy updates, and responsive communication for a busy Habitat Division.