Executive Office Manager: Policy, Budgets & Coordination

Oregon Department of Human Services; Salem (VA); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

11 paid holidays

Career development

Job summary

Oregon Department of Fish and Wildlife in Salem, Oregon, is seeking an Office Manager (Executive Support Specialist 2) to support division leadership and maintain efficient operations within the Habitat Division.

You will manage confidential administrative tasks, coordinate personnel activities, track budgets, and ensure smooth scheduling and communication across divisions and agencies.

Qualifications

• One year of administrative duties in support of agency projects or programs.
• Data collection and analysis related to programs or budgets.
• Policy interpretation and application of laws, rules, and regulations.

Responsibilities

• Provide confidential administrative support to division leadership and assist with policy implementation.
• Coordinate personnel activities including recruitments, onboarding documents, and personnel files.
• Track and reconcile program budgets, review invoices, prepare purchasing and contracting documents, ensure compliance.
• Maintain division filing systems, records, templates, and act as Records Coordinator.
• Support staff training coordination and document training/professional development.
• Coordinate communication between division leadership, other divisions, external agencies, and the public.
• Schedule meetings, arrange travel, draft minutes, and represent the Division Administrator.

Skills

Administrative support

Budget tracking

Calendar management

Communication

Tools

SPOTS

Inventory systems

Budget tools

Document management

Job description

Oregon Department of Fish and Wildlife in Salem, Oregon, is seeking an Office Manager (Executive Support Specialist 2) to support division leadership and maintain efficient operations within the Habitat Division.

You will manage confidential administrative tasks, coordinate personnel activities, track budgets, and ensure smooth scheduling and communication across divisions and agencies.