Executive Office Manager — Court Administration

County of Lancaster; Chicago (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Lancaster County is seeking a full-time Office Manager to provide high-level administrative and operational support to the District Court Administrator (DCA). The role oversees daily workflow, coordinates essential administrative processes, and ensures efficient operations across Court Administration with sound judgment and initiative.

Reporting to the DCA and supervising two support staff, you will draft official correspondence, prepare reports, manage confidential files, monitor

Qualifications

• Bachelor's degree in business management or closely related field preferred.
• At least five years of experience as a high-level administrative assistant or office manager.
• Two years of supervising clerical staff preferred.

Responsibilities

• Manage daily workflow for the District Court Administrator, including scheduling and prioritizing assignments.
• Draft official correspondence, prepare reports, maintain confidential files.
• Monitor Court Administration email inbox and faxes for timely response.
• Prepare agendas and minutes for committees; develop the annual court calendar.
• Coordinate publication of the PA Bulletin and local rules; manage 703 reports.
• Serve as ADA Coordinator; track accommodation requests and Rule 509/Right to Know requests.
• Schedule rooms, trainings, ceremonies, and meetings; liaise with court offices.

Skills

Executive‑assistant skills

Workflow coordination

Scheduling

Confidentiality

Communication

Education

Bachelor's degree in business management or closely related field

Tools

Microsoft Office Suite

Job description

Lancaster County is seeking a full-time Office Manager to provide high-level administrative and operational support to the District Court Administrator (DCA). The role oversees daily workflow, coordinates essential administrative processes, and ensures efficient operations across Court Administration with sound judgment and initiative.

Reporting to the DCA and supervising two support staff, you will draft official correspondence, prepare reports, manage confidential files, monitor