Executive Office Manager & Communications Lead

John H. Carter Company; Baton Rouge (LA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

John H. Carter Company is seeking an experienced Executive Assistant to provide high-level administrative support to the President and senior leaders in Baton Rouge.

You will coordinate calendars, travel, correspondence, and confidential files, ensuring smooth operation of the executive office. Responsibilities include planning and coordinating corporate events, preparing presentations, and supervising administrative staff.

Qualifications

• 5 years: Experience coordinating corporate events, meetings, and communications.
• 5 years: Executive-level administrative experience, preferably supporting C-suite or senior leadership.
• Significant executive-level administrative experience may be accepted in lieu of a degree.

Responsibilities

• Provide basic administrative assistance to the President and executive officers, including scheduling and travel arrangements.
• Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices.
• Maintain confidential files, documents, and correspondence for the President and executive officers.
• Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained.
• Provide backup coverage for switchboard operations as needed.
• Review, prepare, and process expense reports for the office credit card through Concur.

Skills

Event coordination

Executive support

Administrative support

Communication skills

Tools

Concur

Job description

John H. Carter Company is seeking an experienced Executive Assistant to provide high-level administrative support to the President and senior leaders in Baton Rouge.

You will coordinate calendars, travel, correspondence, and confidential files, ensuring smooth operation of the executive office. Responsibilities include planning and coordinating corporate events, preparing presentations, and supervising administrative staff.