Executive Office Manager

Acela Truck Company; Bozeman (MT); On-site; USD 41,000 - 48,000; Full time

Job summary

Acela Truck Company in Bozeman, MT is seeking an Executive Office Manager to oversee all administrative, financial, and HR operations in a fast-paced manufacturing environment. This in-person, full-time role requires leadership to ensure accurate accounting and efficient office functions.

You will supervise A/R and A/P, support budgeting and cash flow, manage payroll, onboarding, and payroll reporting, and help drive process improvements across the office, finance, and HR teams.

Qualifications

• 3–5 years’ experience in office management, accounting, or HR roles.
• Strong experience with QuickBooks or similar accounting software.
• Proficient in Excel, Word, and Outlook.
• Solid understanding of financial controls, accounting processes, and payroll.
• Excellent organization, leadership, and communication skills.
• Highly detail-oriented with ability to prioritize tasks.
• Associate or bachelor’s degree in Accounting, Business Administration, or HR preferred.

Responsibilities

• Lead day-to-day office operations, ensuring efficiency.
• Maintain filing, records, and internal process documentation.
• Oversee office equipment and facility maintenance.
• Coordinate logistics for vehicle movement to and from the facility.
• Support month-end close, and reconciliation activities.

Skills

Office management experience

Accounting

Payroll administration

Leadership

Communication

Organizational skills

Attention to detail

Education

Associate’s or Bachelor’s degree in Accounting, Business Administration, or HR

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Title: Executive Office Manager

Location: Bozeman, MT 59718 (In-person; must reliably commute or plan to relocate)

Company: Acela Truck Company

Job Type: Full-time

Salary: $30.00– $35.00 per hour

Benefits: 401(k) matching, health insurance, dental and vision coverage, paid time off

Company Summary

Acela Truck Company is a fast-growing vehicle manufacturer building America’s most capable on- and off-highway trucks, including mine support trucks, flood rescue vehicles, and go-anywhere recreational expedition vehicles. We operate in a fast-paced, forward-moving environment that embraces clear communication and lean manufacturing principles, empowering employees to contribute meaningfully to their own success and the success of the company.

Position Summary

The Executive Office Manager oversees all administrative, financial, and HR operations within the company, providing leadership and support to ensure smooth office functions, accurate accounting, and effective human resources management. This is a high-responsibility role for a detail-oriented professional capable of managing multiple priorities and leading key office functions in a fast-paced manufacturing environment.

Key Responsibilities

Office Administration

• Lead day-to-day office operations, ensuring efficiency and organization.
• Maintain filing, records, and internal process documentation.
• Oversee office equipment and facility maintenance.
• Coordinate logistics for vehicle movement to and from the facility.
• Support order tracking, month-end close, and reconciliation activities.

Financial Management & Accounting

• Oversee Accounts Receivable (A/R) and Accounts Payable (A/P).
• Assist in budgeting, forecasting, and cash management.
• Manage inventory valuation, cost tracking, and financial reporting.
• Maintain general and subsidiary ledgers, including journal entries.
• Collaborate with Controllers and Managers on financial planning and compliance.
• Ensure adherence to accounting procedures, internal controls, and company policies.

Human Resources & Payroll

• Manage payroll processing and HR reporting.
• Lead employee onboarding, benefits enrollment, and record-keeping.
• Support performance management and professional development initiatives.
• Assist in staff scheduling, policy enforcement, and cultivating a positive workplace culture.
• Ensure compliance with labor laws and company HR policies.

Strategic Support & Collaboration

• Work closely with company leadership to support operational efficiency, financial health, and workforce productivity.
• Contribute to process improvements across office, finance, and HR functions.
• Perform additional duties as required to support leadership objectives.

Qualifications

• Minimum 3–5 years’ experience in office management, accounting, or HR roles.
• Strong experience with QuickBooks or similar accounting software.
• Proficient in Microsoft Excel, Word, and Outlook.
• Solid understanding of financial controls, accounting processes, HR policies, and payroll administration.
• Excellent organization, leadership, and communication skills.
• Highly detail-oriented with the ability to prioritize competing tasks.
• Associate’s or Bachelor’s degree in Accounting, Business Administration, or HR preferred.

Work Environment & Culture

• Fast-paced, collaborative, and quality-focused.
• Emphasizes accuracy, accountability, and employee development.
• Fully in-person role; remote work is not available.

Work Schedule

• Standard 8-hour shift, full-time.