Executive Office & External Affairs Coordinator

Planned Parenthood; Pasadena (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k matching

Premium CALM account

Holidays

Paid time off

Job summary

Planned Parenthood Pasadena and San Gabriel Valley (PPPSGV) is seeking an Executive Office Coordinator to provide confidential administrative support for the Executive Office and External Affairs departments. The role requires strong organization, attention to detail, and the ability to manage multiple priorities with professionalism.

Primary duties include scheduling, expense reporting, travel coordination for senior leaders, and participation in coordinating board and committee meetings.

Qualifications

• High School level education and above are welcomed to apply.
• Experience in nonprofit or office admin support preferred.
• Strong scheduling and Microsoft Office proficiency required.
• Ability to manage multiple assignments with tight deadlines in a fast-paced environment.

Responsibilities

• Support scheduling, expense reports, and general admin needs across Exec Office and External Affairs.
• Assist with Salesforce data entry and intranet updates.
• Coordinate travel for VP of Advocacy & Equity and VP of Communications and Marketing.
• Provide administrative and project management support for ad hoc projects.
• Support with board meetings, including scheduling, door coverage, and meal setup.
• Support for Executive Office operations in the absence of the M of EBA.
• Coordinate external meetings, webinars, events, and vendor logistics.

Skills

Microsoft Office

Microsoft Outlook

Salesforce

SharePoint

Microsoft Teams

Travel coordination

Data entry

Communication

Education

High School diploma or higher

Tools

Salesforce

SharePoint

Microsoft Teams

Outlook

Job description

Planned Parenthood Pasadena and San Gabriel Valley (PPPSGV) is seeking an Executive Office Coordinator to provide confidential administrative support for the Executive Office and External Affairs departments. The role requires strong organization, attention to detail, and the ability to manage multiple priorities with professionalism.

Primary duties include scheduling, expense reporting, travel coordination for senior leaders, and participation in coordinating board and committee meetings.