Executive Office Coordinator, Special Education

Sylvania; Ann Arbor (MI); On-site; USD 45,000 - 55,000; Full time

Job summary

The Washtenaw Intermediate School District seeks an Office Professional 3 to provide high-level clerical, administrative, and operational support to the Executive Director of Special Education and the department. Responsibilities include calendar management, meeting logistics, and budget/purchasing administration.

You will prepare reports, manage data, and coordinate with LEAs and district staff. This role requires strong communication, discretion, and advanced Excel skills in a dynamic

Qualifications

• Associates Degree or equivalent required; Bachelor's degree preferred.
• Expertise with spreadsheet, database, and data reporting software.
• Experience handling confidential personal data.
• Experience with governmental, state, and federal agencies.
• Ability to collaborate with internal staff and local districts.

Responsibilities

• Provide high-level clerical, administrative, and operational support to the Executive Director of Special Education.
• Manage calendars, schedule/coordinate meetings, and support travel and purchasing documentation.
• Prepare agendas, materials, minutes, and follow-up; manage contractual agreements.
• Maintain program software and equipment warranties; assist in budget and personnel administration.
• Process department purchasing and billing; support data collection and reporting.

Skills

Initiative & teamwork

Phone etiquette

Customer service

Professionalism

Interpersonal skills

Training staff

Education

Associates degree

Bachelor's degree

Experience with confidential data

Tools

Microsoft Excel

Crystal Reports

Web forms

Job description

The Washtenaw Intermediate School District seeks an Office Professional 3 to provide high-level clerical, administrative, and operational support to the Executive Director of Special Education and the department. Responsibilities include calendar management, meeting logistics, and budget/purchasing administration.

You will prepare reports, manage data, and coordinate with LEAs and district staff. This role requires strong communication, discretion, and advanced Excel skills in a dynamic