Office Professional 2 - Special Education

Sylvania; Ann Arbor (MI); On-site; USD 41,000 - 50,000; Full time

Job summary

Washtenaw Intermediate School District is seeking a clerical professional to support budgeting, attendance, and document preparation across multiple programs. The role emphasizes equity, data accuracy, and customer service within a busy educational environment.

The position requires strong organizational skills, proficiency with Google Workspace and Microsoft Publisher, and the ability to collaborate with staff while maintaining confidentiality.

Qualifications

• Associates degree or equivalent; strong clerical background preferred.
• Experience in a progressive clerical role and support to educational staff.
• Knowledge of Google Docs/Drive and basic publishing tools preferred.

Responsibilities

• Demonstrates commitment to equity and inclusion in duties and decisions.
• Maintains databases and generates management reports for data systems.
• Provides budget reports, PO creation, and account history for departmental use.
• Organizes materials, develops training documents, and maintains calendars.

Skills

Attention to detail

Customer service

Collaboration

Communication

Multitasking

Education

Associates degree or equivalent

High school diploma with business training

Clerical experience

Tools

Google Workspace

Microsoft Publisher

Financial/e-purchasing software

Job description

The WISD's Mission

is to educate, serve, and advocate with students, families, schools and the community. We disrupt racial inequities, build just educational systems, and expand access for all learners. We value human potential while striving to support current and future generations of Washtenaw County to enrich as many lives as we possibly can.

The WISD’s Vision

is to be a leader in empowering, facilitating, and delivering high-quality, boundary-spanning, educational system that educates all children through an equitable, inclusive, and holistic approach.

SUMMARY

This is a clerical position that requires excellent multi-tasking and superb customer service skills, as well as the ability to work independently. Outstanding interpersonal and problem-solving skills are also an asset. The candidate must have an affinity for collaboration and the ability to be flexible in the face of shifting priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities.
• Demonstrates the ability to examine how his/her/their position (directly or indirectly) impacts educational inequities in student achievement outcomes.
• Engages in reflection and ongoing learning and development on critical concepts and terms identified in the Washtenaw ISD Educational Equity Policy including concepts such as cultural proficiency, racial equity, and systemic and structural inequities.
• Understands and complies with local District policies, procedures related to special education, instruction and technology.
• Maintains various databases and prepares management reports for electronic data collection systems.
• Demonstrates ability to utilize student database management system to complete tasks.
• Demonstrates ability to work in electronic student database system for inputting, exporting and organizing.
• Demonstrates ability to work with various software programs i.e., (Excel, Word, Access, PowerPoint, ET, PowerSchool, School Dude, and Meal Magic).
• Provides technical support to staff related to PowerSchool.
• Organizes staff materials, creating documents using various electronic formats, preparing employee development training materials, newsletters, and school web page.
• Supports teaching staff.
• Utilizes Groupwise to arrange schedules.
• Provides budget reports, account reconciliation, purchase orders, purchase order tracking, and account history for departmental accounts
• Orders materials using a variety of vendors; considers cost and quality to establish responsible purchasing of materials.
• Creates purchase orders in the financial database.
• Organizes summer program, databases, employee lists, supplies, and transportation.
• Maintains, school calendars, building schedules for various programs in the building, record keeping, daily attendance data, and lunch data.
• Monitors and maintains office equipment.
• Delivers U.S. and interoffice mail to staff
• Works with Parent Student Organization (financial transactions, creating documents, and flyers).
• Provides excellent customer service, knowledge of staff, and knowledge of the school building layout.
• Demonstrates excellent phone etiquette and knowledge of phone systems.
• Exhibits a high level of professionalism with the ability to maintain a flexible attitude.
• Demonstrates a desire for continuous learning.
• Maintains regular and predictable attendance.
• Other Duties as Assigned.

SUPERVISORY RESPONSIBILITIES

N/A

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Associates degree or equivalent experience; high school graduate or equivalent with business school training or any equivalent combination of experience - preferred.
• Extensive experience in a progressively responsible position in a clerical environment.
• Interest in being a part of a learning organization and committed to helping schools with improvement and instructional issues - preferred.
• Knowledge of Google (documents, drive, classroom).
• Experience with publishing tools such as Microsoft Publisher - preferred.
• Previous experience working with a financial and/or purchasing electronic application.

CERTIFICATES, LICENSES, REGISTRATIONS

• N/A

LANGUAGE SKILLS

• Demonstrates ability to read and interpret documents such as grants, journal articles, curriculum guides, and handbooks and follow instructions.
• Demonstrates ability to take the initiative, work well with others as a collaborative team member.
• Exhibits strong communication skills both written and verbal.
• Demonstrates an excellent telephone presence.

MATHEMATICAL SKILLS

• Demonstrates ability to do math functions using calculator and/or MS Excel.
• Demonstrates ability to compute rate, ratio, and percent and to draw and interpret bar graphs using MS Excel.
• Demonstrates ability to maintain program budgets.

TECHNICAL SKILLS

• Demonstrates proficiency in the use of a personal computer (PC) in a networked environment to utilize the Internet and other electronic communications mechanisms such as email conferencing, and other communication tools and platforms.
• Demonstrates proficiency in the use of Microsoft Office (Word, Excel, and PowerPoint).
• Demonstrates ability to print, copy, scan, organize, and collate materials.

REASONING ABILITY

• Demonstrates ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Demonstrates proficiency in organizational problem-solving.
• Demonstrates ability to read and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Exhibits a high level of professionalism with the ability to handle confidential information, use good judgment, plan, handle complex projects, and maintain a flexible attitude.
• Demonstrates ability to work well under pressure and meet deadlines in a timely manner.
• Demonstrates ability to perform multiple tasks simultaneously and see through to a successful conclusion.
• Understands and complies with local District policies and procedures.

INTERPERSONAL SKILLS

• Demonstrates ability to take the initiative and work well with others as a collaborative team member.
• Demonstrates excellent customer service and communication skills with a client-centered focus.
• Exhibits an elevated level of professionalism with the ability to maintain a flexible attitude.
• Demonstrates ability to build rapport with others and to serve diverse publics.
• Demonstrates ability to establish and maintain effective working relationships with all staff.
• Exhibits knowledge of staff and layout of school building.
• Represents the WISD district in a professional manner in interactions with parents, community, staff, and students.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Ability to lift and/or move up to 50 pounds.

ENVIRONMENTAL ADAPTABILITY

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day. Occasionally the employee may be required to be outdoors for a short period of time, and therefore subject to varying weather conditions, for purposes of accomplishing the essential functions of this job.

FUNCTIONS OF POSITION DESCRIPTION

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The WISD retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole judgment.

This position description is not a contract for employment.

The WISD is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

TERMS

Salary and other employment conditions to be established by the Board of Education as reflected in the Non-Affiliated Staff Manual. Starting salary ranging (dependent upon experience) from $40,712 - $50,047.

Washtenaw Intermediate School District is a drug-free workplace.

It is the policy and commitment of the Washtenaw Intermediate School District not to discriminate on the basis of race, sex, age, color, national origin, religion or handicap in its educational programs, activities, admissions, or employment policies in accordance with Title IX of the 1972 Educational Amendments, executive order 11246 as amended, Section 504 of the Rehabilitation Act of 1973 and all other pertinent state and federal regulations.