Executive Office Coordinator - Luxury Hospitality

Rebel Hotel Company; Santa Barbara (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

The Executive Administrative Coordinator at El Encanto provides organized, responsive, and professional administrative support to the General Manager and Executive Team. Serving as a central point of coordination for executive schedules, meetings, communications, projects, and property priorities, this role helps ensure the Executive Office operates efficiently and effectively.

The ideal candidate is highly organized, proactive, service-oriented, and comfortable working with senior leadership in

Qualifications

• Experience providing administrative support to senior leadership.
• High level of discretion and professionalism.
• Strong written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to the General Manager and Executive Team, including calendars, meetings, appointments, and travel arrangements.
• Prepare agendas, presentations, correspondence, reports, and meeting materials; capture action items and coordinate follow-up.
• Support preparation and logistics for Executive Committee meetings, VIP visits, leadership events, and property activities.
• Track priorities, deadlines, requests, and projects to ensure timely completion.

Skills

Executive support

Communication

Organizational skills

Education

Bachelor's degree (preferred)

Tools

Office suite

Calendar tools

Job description

The Executive Administrative Coordinator at El Encanto provides organized, responsive, and professional administrative support to the General Manager and Executive Team. Serving as a central point of coordination for executive schedules, meetings, communications, projects, and property priorities, this role helps ensure the Executive Office operates efficiently and effectively.

The ideal candidate is highly organized, proactive, service-oriented, and comfortable working with senior leadership in