Executive Office Coordinator - Legal & Ops

Justia, Inc.; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal is seeking a Coordinator to provide proactive executive and operational support to the General Counsel’s office and to coordinate the Corporate Legal Affairs organization. You will manage calendars, travel, onboarding, and communications, serving as a central point of contact for leadership and cross‑functional teams.

Hybrid schedule based in New York, NY; responsibilities include coordinating interviews, onboarding for new hires, and partnering with HR, Finance, and other corporate

Qualifications

• 2+ years of administrative, executive, or operational support experience.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage competing demands with sound judgment and a high level of responsiveness.
• Exceptional organizational, written communication, and interpersonal skills.

Responsibilities

• Serve as the first point of contact for the GC's office and triage incoming requests.
• Manage a complex calendar across time zones and resolve scheduling conflicts.
• Prepare agendas, briefing materials, and presentations for leadership meetings.
• Track leadership action items and coordinate follow-ups with stakeholders.
• Coordinate department initiatives and special projects with timelines and updates.
• Arrange domestic and international travel and maintain itineraries.
• Manage expense reports, purchase requests, invoices, and reimbursements.
• Coordinate leadership meetings, offsites, town halls, and team events.
• Draft and distribute internal communications and maintain org charts.

Skills

Executive support

Organizational skills

Written communication

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

NBCUniversal is seeking a Coordinator to provide proactive executive and operational support to the General Counsel’s office and to coordinate the Corporate Legal Affairs organization. You will manage calendars, travel, onboarding, and communications, serving as a central point of contact for leadership and cross‑functional teams.

Hybrid schedule based in New York, NY; responsibilities include coordinating interviews, onboarding for new hires, and partnering with HR, Finance, and other corporate