Executive Admin Coordinator — Corporate Legal Affairs

NBCUniversal; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Tuition reimbursement

Job summary

NBCUniversal seeks an Administrative Coordinator to support the General Counsel, Corporate Legal Affairs, and operations. You will manage calendars across time zones, prepare briefs and presentations, handle travel, expenses, and onboarding, and coordinate department initiatives with senior executives and cross‑functional partners.

Hybrid schedule in New York, four days in‑person per week, with opportunities to contribute to strategic initiatives and executive operations while ensuring

Qualifications

• 2+ years of administrative, executive, or operational support experience, preferably supporting a senior executive in a legal, corporate, technology, or media environment
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to manage competing demands with sound judgment and a high level of responsiveness
• Exceptional organizational, written communication, and interpersonal skills

Responsibilities

• Serve as the first point of contact for the GC's office, triaging incoming requests and sequencing competing priorities
• Manage a complex calendar across time zones, prioritizing competing requests and resolving scheduling conflicts with executives and assistants throughout the company
• Prepare agendas, briefing materials, and presentations for leadership meetings and key stakeholder discussions
• Track leadership action items and commitments, coordinate follow-up with responsible stakeholders, and escalate delays or issues as appropriate
• Coordinate department initiatives and special projects by maintaining timelines, organizing meetings, monitoring deliverables, and preparing status updates for leadership
• Arrange domestic and international travel and maintain detailed itineraries
• Manage expense reports, purchase requests, invoices, reimbursements, and related records for the GC's office in accordance with company policies
• Coordinate Corporate Legal Affairs leadership meetings, department meetings, offsites, town halls, and team events
• Draft and distribute internal communications for Corporate Legal Affairs leadership, and maintain organizational charts, distribution lists, and team pages
• Coordinate onboarding for new hires and internal transfers, including equipment, systems access, and orientation scheduling
• Coordinate interview scheduling and recruiting logistics in partnership with Human Resources and hiring managers
• Support team engagement and recognition activities, and serve as a point of coordination with Human Resources, Finance, and other corporate functions on departmental activities and operational matters
• Handle privileged and confidential information with discretion, and communicate professionally with senior executives, attorneys, and vendors

Skills

Administrative support

Calendar management

Communication

Organizational skills

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

NBCUniversal seeks an Administrative Coordinator to support the General Counsel, Corporate Legal Affairs, and operations. You will manage calendars across time zones, prepare briefs and presentations, handle travel, expenses, and onboarding, and coordinate department initiatives with senior executives and cross‑functional partners.

Hybrid schedule in New York, four days in‑person per week, with opportunities to contribute to strategic initiatives and executive operations while ensuring