Executive Office Coordinator for the Dean

Southern University at New Orleans; New Orleans (LA); On-site; USD 20,000 - 26,000; Full time

Job summary

Southern University at New Orleans (SUNO) invites applications for the Office Coordinator position in the College of Education and Human Development. The role provides comprehensive administrative and operational support to the Dean, handling daily office activities and assisting faculty, students, visitors, and other constituents with discretion and professionalism.

The Office Coordinator will oversee the Dean's office operations, manage calendars and travel arrangements, prepare reports and

Qualifications

• High school diploma.
• Four years of related administrative experience, preferably supporting an executive, or an equivalent combination.
• Three years of managerial experience.

Responsibilities

• Oversee the day-to-day administrative operations of the Dean's office.
• Answer telephone calls and courteously greet, welcome, and assist visitors.
• Schedule appointments, arrange meetings, and maintain the Dean's calendar.
• Prepare travel arrangements and related documentation.
• Compile and prepare special reports using information from reports, correspondence, documents, electronic files, and other sources.
• Draft, type, edit, and proofread correspondence, reports, proposals, and other documents prepared by or for the Dean.
• Independently prepare correspondence concerning complex, sensitive, or non-routine matters.
• Organize and maintain accurate paper and electronic filing systems.
• Respond to requests for information and interpret applicable departmental rules, procedures, and requirements when necessary.
• Prepare agendas, handouts, binders, and other materials for meetings.
• Attend meetings and prepare minutes or other documentation when assigned.
• Prepare contracts, obtain required signatures, and track documents through the approval process when assigned.
• Monitor expenditures and support compliance with approved budgets and University policies.
• Assist the Dean with special projects and other administrative responsibilities.
• Perform other related duties as assigned.

Skills

Office administration

Customer service

Calendar management

Communication

Microsoft Office

Records management

Education

Associate or Bachelor's degree in office management, secretarial science, business, or related field

Job description

Southern University at New Orleans (SUNO) invites applications for the Office Coordinator position in the College of Education and Human Development. The role provides comprehensive administrative and operational support to the Dean, handling daily office activities and assisting faculty, students, visitors, and other constituents with discretion and professionalism.

The Office Coordinator will oversee the Dean's office operations, manage calendars and travel arrangements, prepare reports and