Office Coordinator, SUNOMA

Southern University at New Orleans; New Orleans (LA); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Comprehensive benefits package

Tuition waiver for qualified employees

Job summary

Southern University at New Orleans is seeking an Office Coordinator for the Southern University at New Orleans Museum of Art (SUNOMA). This role includes providing administrative and operational support, managing daily office functions, and ensuring efficient public-facing spaces.

The ideal candidate will have a high school diploma, experience in office coordination, and strong communication skills. The position is grant-funded and contingent on federal funding availability.

Qualifications

• High school diploma required.
• One to two years of administrative or office coordination experience.
• Ability to operate office equipment.

Responsibilities

• Manage office workflow, purchasing, scheduling, communication, and documentation.
• Coordinate scheduling, logistics, tours, programs, and special events.
• Serve as the primary administrative contact for SUNOMA.

Skills

Strong written, oral, and interpersonal communication skills

Demonstrated organizational skills

Proficiency in Microsoft Office Suite

Ability to manage multiple tasks

Attention to detail

Education

High school diploma

Associate's or Bachelor's degree in relevant field

Tools

Microsoft Office Suite

Standard office equipment

Job description

Office Coordinator, SUNOMA

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FLSA Classification

Non-Exempt

Salary Range/Grade

Salary Range: $30,000 - $40,000

Reports to

Director

Job Description

Summary / Objective

The Southern University at New Orleans Museum of Art (SUNOMA) serves as a cultural, research, and teaching resource that engages campus and broader community audiences in the study and appreciation of African and African American visual arts and cultural heritage. The Office Coordinator provides administrative, operational, and programmatic support to ensure efficient daily functioning of the museum office and public-facing spaces. The incumbent manages office workflow, purchasing, scheduling, communication, and documentation activities, and provides customer service to students, visitors, faculty, and community partners. Given the shared instructional and cultural programming mission and close physical proximity of the units, the Office Coordinator also provides limited administrative and clerical support to the Center for African and African American Studies (CAAAS) and the Master of Arts in Museum Studies Program. Support may include scheduling assistance, document preparation, coordination of shared events or exhibits, and maintaining common office resources, while SUNOMA remains the primary work assignment. This position requires professionalism, discretion, initiative, strong organization skills, and the ability to work collaboratively in a cultural and academic setting.

Grant-Funded Position Statement

This position is 100% funded by the Title III-B, Strengthening Historically Black Colleges and Universities (HBCUs) federal grant. Continued employment in this role is contingent upon the availability and continuation of federal funding. As part of the Title III Program, the Office Coordinator supports and advances the grant-aligned objectives associated with the Southern University at New Orleans Museum of Art (SUNOMA).

Essential functions

• Serve as the primary administrative contact for SUNOMA; receive and route calls, emails, and in-person inquiries.
• Maintain organized office and digital filing systems and museum administrative records.
• Process mail, invoices, requisitions, purchase orders, and maintain supply inventory.
• Prepare correspondence, memoranda, reports, meeting minutes, and draft communications or announcements.
• Maintain internal and public museum calendars; assist with reservation of gallery, event, or meeting spaces.
• Coordinate scheduling, logistics, and support for tours, programs, lectures, and special events.
• Assist with preparation and on-site support for museum events (e.g., supplies, sign‑in tables, seating, materials).
• Track visitor attendance, museum usage reports, and data required for grant and institutional reporting.
• Support scheduling and timekeeping for student workers, docents, and volunteers; compile time reports for payroll.
• Provide limited administrative/clerical support to CAAAS and the Master of Arts in Museum Studies Program (e.g., scheduling assistance, document preparation, event logistics, shared materials).
• Serve as liaison with G.L.A.M. partners (galleries, libraries, archives, and museums).
• Participate in internal meetings and contribute to improving administrative processes.
• All other duties as assigned.

Competencies

• Strong written, oral, and interpersonal communication skills.
• Demonstrated organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and standard office equipment.

Work environment

Office and museum/gallery setting.

Physical demands

Ability to stand, walk, bend, lift up to 10 pounds, and operate office equipment.

Travel required

0%.

Required education and experience

• High school diploma required.
• One to two years of administrative or office coordination experience.
• One to two years of experience supporting a department, program, or organizational unit.

Preferred education and experience

• Associate’s or Bachelor’s degree in business administration, liberal arts, arts administration, or related field.
• Three to five years of progressively responsible administrative support experience in higher education, cultural institutions, community programming, or nonprofit settings.

Working at Southern University at New Orleans

All offers of employment are contingent upon approval from the University’s Chancellor and a satisfactory pre-employment background check to include reference checks. As a member of the Southern University System, Southern University at New Orleans (SUNO) offers a comprehensive benefits package to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; paid holidays; and tuition waiver for qualified employees.

Equal Opportunity Employer

SUNO is an Equal Opportunity Employer. Non-Discrimination Statement: In compliance with Title IX of the Education Amendments of 1972, Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws, Southern University at New Orleans (SUNO) forbids discriminating or harassing conduct that is based on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in Uniformed Services, and all other categories protected by applicable state and federal laws. This commitment applies but is not limited to decisions made with respect to hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other College-administered programs. Discriminatory acts of any kind are strictly forbidden. American with Disabilities Act (ADA) Statement: SUNO complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources.