Executive Office Coordinator

JCC Association of North America; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical and dental insurance

Eight paid holidays and up to 13 paid-

Paid vacation

Sick, family, medical, jury duty, and…

Job summary

JCC Association of North America seeks an Executive Office Coordinator to support the President & CEO, Chief of Staff, and the Board. The role involves creating briefing materials, coordinating board meetings, and managing calendars and travel to drive organizational priorities.

Ideal candidates are highly organized, proactive, and comfortable working in a fast-paced environment, with strong written and verbal communication skills and experience in governance, event planning, and cross-team

Qualifications

• Bachelor's degree required.
• Four+ years of professional experience in executive operations or governance.
• Experience working with a CEO, Executive Team, or Board of Directors is a plus.
• Strong organizational and project management skills with multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Develop executive presentations, briefing materials, and reports for meetings.
• Lead the coordination of Board and senior leadership meetings, agendas, and materials.
• Capture key insights from travel and stakeholder engagements and drive action items.
• Facilitate information flow across the Executive Office and departments.
• Manage the President & CEO's calendar, travel, and expense reporting.

Skills

Executive support

Project management

Board relations

Communication

Calendar management

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office 365

CRM platforms

AI-enabled tools

Job description

Location and Job Title:

Executive Office Coordinator
JCC Association
520 8th Ave
#1204
New York, NY 10018

Principal Responsibilities:

JCC Association of North America is seeking a highly organized, resourceful, and motivated professional to join its Executive Office as Executive Office Coordinator. This is a unique opportunity to work at the center of a dynamic continental organization, gaining exposure to executive leadership, governance, strategy, and the JCC Movement while helping turn key priorities into action.

Reporting to the Chief of Staff and working closely with the President & CEO, the Executive Office Coordinator plays an integral role in keeping the Executive Office connected, prepared, and moving forward. The Coordinator develops presentations, briefings, and other executive materials; plans Board of Directors and leadership meetings and experiences; captures and helps drive follow-up from stakeholder engagements; advances strategic projects; and manages executive scheduling and travel.

The role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys solving problems, takes pride in creating order from complexity, and is eager to grow while contributing to the work of one of North America's leading Jewish nonprofit organizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Office Support

Support the day-to-day operations of the Executive Office while advancing key organizational priorities and initiatives:

• Develop executive presentations, briefing materials, reports, talking points, correspondence, and background research to prepare the President & CEO and Chief of Staff for meetings, stakeholder engagements, strategic initiatives, and organizational planning in partnership with the Marketing and Communications team.
• Lead the coordination of Executive Team and Senior Leadership meetings, retreats, organizational conferences, and leadership convenings, including scheduling, agenda development, meeting materials, action-item tracking, meeting notes, and follow-up.
• Capture and synthesize key highlights, insights, and follow-up from the President & CEO's travel, JCC and JCC Camp visits, and other stakeholder engagements, helping ensure important information and next steps are communicated and acted upon.
• Facilitate communication and the flow of information across the Executive Team and departments, driving timely follow-through and alignment on key initiatives.
• Cultivate productive relationships with Board members, Executive Team members, colleagues, and key external stakeholders, serving as a trusted, responsive, and professional representative of the Executive Office.
• Manage the President & CEO's calendar, travel, scheduling priorities, meeting logistics, and expense reporting, anticipating needs, resolving conflicts, and maximizing the effective use of executive time.

Board & Governance Support

• Lead the planning, coordination, and execution of Board of Directors meetings and experiences, as well as meetings of the Executive Committee, Governance Committee, and other board committees, including agendas and meeting materials, presentations, scheduling and logistics, receptions and dinners, board hospitality, and follow-up.
• Develop board communications, onboarding materials, and governance resources to ensure board members and staff are informed, prepared, and equipped for effective participation.
• Maintain board records, governance documents, leadership directories, and official files, ensuring information is accurate, organized, current, and readily accessible.

Additional Responsibilities

• Perform other duties and support special projects as needed to advance Executive Office and organizational priorities.

COMPENSATION AND BENEFITS

Salary Range: $75,000-$85,000, commensurate with experience.

JCC Association offers a competitive benefits package including:

• Medical and dental insurance
• Eight paid legal holidays and up to 13 paid Jewish holidays (with early office closures on select eves)
• Paid vacation
• Sick, family, medical, jury duty, and bereavement leave
• Flexible benefit plan
• Pre-tax salary deductions for transit
• Short- and long-term disability
• Life insurance
• Retirement plan

Minimum Qualifications:

QUALIFICATION REQUIREMENTS:

• Bachelor's degree required.
• Four or more years of professional experience in executive operations, senior leadership support, project management, governance, or a comparable role. Experience working with a CEO, Executive Team, or Board of Directors, as well as event planning or coordination experience, is a plus.
• Strong organizational and project management skills, with the ability to manage multiple priorities, anticipate needs, exercise sound judgment and discretion, and adapt in a fast-paced environment.
• Effective written and verbal communication skills, with experience developing presentations, correspondence, reports, briefing materials, or other professional communications.
• Proficiency with Microsoft Office 365 and comfort learning and using new technologies, including AI-enabled tools and CRM platforms.
• Collaborative and relationship-oriented, with effective interpersonal skills and the ability to work across teams and with a range of internal and external stakeholders.
• Passion for JCC Association's mission and a commitment to strengthening the JCC Movement and the communities it serves.

Salary:

$75,000 - $85,000

Agency Information:

JCC Association of North America leads the JCC Movement, the most expansive and inclusive platform for Jewish life in the U.S. and Canada, which comprises nearly 150 Jewish Community Centers and Jewish Community Camps (JCCs). By virtue of its size and scope, serving more than 1.5 million people weekly, in person, and online and with guidance and support from JCC Association, the JCC Movement dynamically influences efforts to create Jewish community, vibrant Jewish life, and intentional and measurable Jewish outcomes in local communities and across the continent. Learn more at JCCA.org or on LinkedIn, Facebook, and Instagram.

JCC Association is proud to be an equal opportunity employer, and we are committed to treating people with compassion and respect. All qualified applicants will be considered for employment without regard to age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, mental disorder, familial status, veteran status, genetic information, or any other protected characteristic as established by law.