Executive Office Assistant to Tribal Chair

Moapa Band of Paiutes; Nevada (IA); On-site; USD 42,000 - 62,000; Full time

Job summary

Moapa Band of Paiutes is seeking a Council Assistant to support the Tribal Chairperson and Tribal Council with complex secretarial duties, including preparing resolutions, agendas, and minutes, filing documents, and managing calendars.

The role requires excellent communication, strong clerical skills, confidentiality, multitasking, and the ability to work as a reliable team member; in-person work is preferred.

Qualifications

• Must possess a High School Diploma or GED; an associate or bachelor’s degree preferred.
• Prefer at least two (2)-years of office work experience.
• Must be willing to work in person.
• Must be able to maintain complete confidentiality.
• Thorough knowledge of computer programs: Word, Excel, PowerPoint, Publisher, Outlook, Internet programs and applications.

Responsibilities

• Receive phone calls pleasantly and direct them to the appropriate person.
• Respond to general inquiries concerning the Moapa Band of Paiutes.
• Performs complex duties as a confidential assistant to the Tribal Chairperson.
• Compose correspondence independently on a variety of matters, compile and type various letters, reports, and other data as directed.
• Prepare, format, edit and proofread written materials, transcribe memos and reports as requested.
• Coordinate communications information; obtain, interpret and provide information to staff, organizations and others concerning office functions.
• Maintain the Tribal Chairperson's calendar, confidential files and official records.
• Maintain office files according to the established filing system, keeping all files in an orderly manner.
• Coordinate travel arrangements & reimbursements according to the Tribe’s travel policy.
• Disseminate information to various agencies, media, and others as assigned.
• Coordinate office correspondence.
• Arrange internal meetings, conference calls, per the Chairperson’s directive.
• Prepare meeting materials and supporting documents such as the Agenda, Resolutions, Minutes, and Agenda item attachments.
• Assist other administrative support staff and may provide supervision to other support staff.
• Assist in assuming responsibilities of other administrative staff when absent.
• Assist in filling and archiving of confidential information for the Tribal Chairperson.
• Attend all Tribal Council Meetings and General Meetings of the Band.
• Demonstrate time management, accuracy, and timely completion of assigned tasks.
• Support other team members, as required.
• Other duties, as assigned.

Education

High School Diploma or GED; an associate or bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Moapa Band of Paiutes is seeking a Council Assistant to support the Tribal Chairperson and Tribal Council with complex secretarial duties, including preparing resolutions, agendas, and minutes, filing documents, and managing calendars.

The role requires excellent communication, strong clerical skills, confidentiality, multitasking, and the ability to work as a reliable team member; in-person work is preferred.