Executive Office Assistant — Healthcare Admin & Scheduling

Page Mechanical Group, Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Retirement plan

Tuition assistance

Paid time off

Employer assistance programs

Job summary

A leading ophthalmology institution is seeking a full-time Administrative Assistant to provide high-level support to its Executive Office in Philadelphia. The role involves managing schedules, maintaining confidential records, and coordinating communication among healthcare teams. The ideal candidate will have a Bachelor's degree, strong organizational and interpersonal skills, and proficiency in Microsoft Office. Opportunities for career growth and a collaborative work environment are offered along with competitive compensation and benefits.

Qualifications

• Bachelor's degree required.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Must obtain a Pennsylvania Notary License.

Responsibilities

• Serve as the primary contact for the Executive Office.
• Coordinate complex scheduling for meetings.
• Act as a liaison between the Executive Office and internal departments.
• Maintain and organize confidential hospital records.
• Prepare executive-level correspondence and reports.
• Process invoices and payment requests accurately.
• Support meeting management for leadership committees.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Ability to manage multiple priorities

Education

Bachelor's degree

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Zoom

Financial systems experience

Job description

A leading ophthalmology institution is seeking a full-time Administrative Assistant to provide high-level support to its Executive Office in Philadelphia. The role involves managing schedules, maintaining confidential records, and coordinating communication among healthcare teams. The ideal candidate will have a Bachelor's degree, strong organizational and interpersonal skills, and proficiency in Microsoft Office. Opportunities for career growth and a collaborative work environment are offered along with competitive compensation and benefits.