Executive Director Support Specialist

City and County of San Francisco; San Francisco (CA); On-site; USD 91,598 - 111,410; Full time

Job summary

The City and County of San Francisco is seeking an Executive Secretary I to provide specialized, confidential executive administrative support to the Executive Director of the San Francisco Arts Commission in San Francisco. Responsibilities include calendar management, liaison with city departments and partners, project coordination, and preparation of reports and presentations.

The role requires strong communication skills and advanced Microsoft Office proficiency.

Qualifications

• 1 year of verifiable executive secretarial experience providing personal and confidential administrative support for a manager, including arranging appointments and meeting prep.
• Three (3) years of verifiable secretarial experience including editing and preparing data for reports or correspondence, and maintaining filing systems.
• Four (4) years of verifiable clerical work performing specialized assignments including composing/editing correspondence and organizing data for reports.

Responsibilities

• Manage Executive Director's calendar, schedule meetings and travel, and handle confidential information.
• Serve as primary liaison with City departments, officials, and stakeholders; coordinate meetings and events.
• Lead or support special projects; conduct research and compile information for reports.
• Prepare, edit, and format reports, speeches, and executive materials; maintain confidential files.
• Assist with office procedures, onboarding activities, and ethics/compliance reporting.

Skills

Executive secretarial experience

Calendar management

Communication skills

Tools

Microsoft Office

Job description

The City and County of San Francisco is seeking an Executive Secretary I to provide specialized, confidential executive administrative support to the Executive Director of the San Francisco Arts Commission in San Francisco. Responsibilities include calendar management, liaison with city departments and partners, project coordination, and preparation of reports and presentations.

The role requires strong communication skills and advanced Microsoft Office proficiency.