Technology Office Operations Specialist

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Job summary

University of Illinois at Urbana-Champaign's Office of Technology Management seeks an Office Support Specialist to manage intake of invention reports, maintain IP records, and support the Office Administrator and Federal Compliance Officer. The role requires handling confidential information and coordinating with campus departments.

A 100% full-time Civil Service position, salary budget around $42,872.70, with benefits; strong organizational, communication, and computer skills are essential,

Qualifications

• Knowledge of university regulations and policies for administrative processes.
• Advanced skills in Microsoft Word, Excel, and Outlook.
• Ability to manage confidential information with discretion.
• Strong verbal and written communication abilities.

Responsibilities

• Handle intake of invention reports and record data into IP database.
• Coordinate thesis withholding with Graduate College and manage related files.
• Attend Tech Manager meetings and update status in the database.
• Create agendas and maintain performance data for weekly meetings.
• Assist in managing OTM programs and communications with participants.

Skills

Confidential data handling

Independent work

Multi-tasking

Excellent communication

Education

High school diploma

Two years office/clerical experience

Tools

MS Word

MS Excel

MS Outlook

Office equipment

Job description

University of Illinois at Urbana-Champaign's Office of Technology Management seeks an Office Support Specialist to manage intake of invention reports, maintain IP records, and support the Office Administrator and Federal Compliance Officer. The role requires handling confidential information and coordinating with campus departments.

A 100% full-time Civil Service position, salary budget around $42,872.70, with benefits; strong organizational, communication, and computer skills are essential,