Executive Office Admin — Temp, 21h/Week (Yonkers)

Andru; City of Yonkers (NY); On-site; USD 39,000 - 41,000; Part time

Job summary

Andrus is seeking a Temporary Part-Time Administrative Assistant for the Executive Office in Yonkers, NY. The role supports senior leadership with scheduling, correspondence, and documentation while handling confidential information in a fast-paced environment.

The schedule is Tue–Thu, 9:00 a.m.–5:00 p.m. (21 hours/week), through mid-November 2026. Strong organizational and communication skills are required, along with proficiency in MS Office and Adobe Acrobat.

Qualifications

• High school diploma or equivalent required. A college degree is not required.
• Minimum of two years of administrative assistant, executive office support, office coordination, or related experience required.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using Adobe Acrobat required; experience with Canva is preferred.
• Ability and willingness to learn additional software, systems, and organizational processes.
• Strong written and verbal communication skills, including the ability to provide professional telephone coverage and prepare clear, accurate meeting minutes.
• Demonstrated ability to communicate professionally with executive leadership, staff, Board members, children and families, business associates, vendors, and community members.
• Strong organizational, time-management, and follow-up skills, with careful attention to detail.
• Ability to manage multiple assignments, changing priorities, and deadlines in a fast-paced environment.
• High level of professionalism, interpersonal skill, customer service, tact, and sound judgment.
• Ability to handle sensitive and confidential information appropriately.
• Ability to work independently while also collaborating effectively as part of an administrative support team.

Responsibilities

• Provide administrative support to the Executive Office, including calendar management, meeting coordination, note-taking, document preparation, purchasing, and follow-up on assigned action items.
• Receive, screen, organize, and distribute incoming communications by telephone, mail, email, and other electronic means.
• Prepare, edit, format, proofread, and distribute correspondence, reports, presentations, meeting materials, and other documents.
• Coordinate meetings, committees, and events, including scheduling, reserving space, preparing agendas, compiling and distributing materials, arranging logistics, and recording meeting minutes.
• Maintain organized electronic and paper filing systems and ensure records and documents are accurate, complete, and accessible to authorized individuals.
• Assist with scheduling, monitoring deadlines, and following up on outstanding requests, assignments, and executive priorities.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Canva

Communication skills

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Adobe Acrobat

Canva

Job description

Andrus is seeking a Temporary Part-Time Administrative Assistant for the Executive Office in Yonkers, NY. The role supports senior leadership with scheduling, correspondence, and documentation while handling confidential information in a fast-paced environment.

The schedule is Tue–Thu, 9:00 a.m.–5:00 p.m. (21 hours/week), through mid-November 2026. Strong organizational and communication skills are required, along with proficiency in MS Office and Adobe Acrobat.