Executive Meetings Leader — Mountain Luxury Events

Sage Hospitality Group; Breckenridge (CO); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Epic Local Ski Pass

Unlimited PTO

Medical, dental, & vision insurance

401(k) with employer matching

Health savings and flexible spending

Life and AD&D insurance

Paid FMLA leave

Employee Discounts

Job summary

Hotel Alpenrock, part of Sage Hospitality Group, seeks an Executive Meeting Planner in Breckenridge to lead meeting and convention planning from contract to final wrap. You will coordinate guest rooms, menus, setups, VIP touches, and group resumes with clients and hotel teams to craft polished, personalized events.

You will balance big-picture strategy with meticulous details, drive revenue through careful space, service, and cost management, and lead pre-con meetings to ensure flawless delivery.

Qualifications

• More than two years of post high school education.
• One to two full years of employment in a related position with this company or other organization(s).
• Requires a working knowledge of banquet/catering food and beverage services, policies or operations.
• Requires knowledge of computer equipment.
• Requires compiling facts and figures in accordance with established procedures.
• Supervisory skills needed.
• Communication skills required to provide information and associated services to hotel management and guests.
• Excellent hearing necessary for verbal interaction with guests and associates.
• Excellent vision necessary to view set-ups.
• Excellent speech communication skills required for verbal interaction with guests and associates.

Responsibilities

• Responsible for the management and planning of meetings/conventions and related activities.
• Attends Banquet Event Order (BEO) and staff meetings and perform as a team leader for all hotel department staff participating in the event delivery process.
• Achieve a minimum of 90% of productivity goals and 100% of activity goals, as established by management.
• Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days.
• Maintain well documented, accurate, organized and up to date file management in order to serve client and the employer in the most expedient, organized and knowledgeable manner.
• Develop customer profiles and maintains an effective trace system including trace dates and references resulting in superior account service and increased revenues.
• Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
• Follow up on all client needs and inquiries in an efficient and expedient manner.
• Focuses on revenue-generating activity and maximizes selling time through retaining accounts/clients, maximizing account yield opportunities and sales effectiveness.
• Detail, up-sell and detail the program with the client including; verification and modification of space requirements, audio-visual, times, equipment, menus, themes/decorations, etc.
• Prepare the appropriate resumes and paperwork to ensure quality service.
• Manage function details and related activities to ensure that program requirements are satisfied.
• Anticipate and handle customer complaints and/or problems to ensure quality product delivery, customer satisfaction and repeat business.
• Overses all billing details for hotel groups to include processing of deposits, direct bill applications, credit card authorizations and coordination with accounting.
• Improve hotel convention services' products through; (a) participate in the development of new sales tools and systems, (b) participate in the analysis of the strengths and weakness of our competitions product, and (c) analysis, understanding, and satisfaction of our customers’ needs.
• Monitor and control individual client event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product.
• Attend and lead pre conference meetings as needed. Coordinate the pre-con between the client and hotel staff and review the details of the BEO with all parties.
• Close out all groups to include pickup in sales system (Delphi) and commission owed, including processing with accounting.

Skills

Banquet knowledge

Computer skills

Communication skills

Supervisory skills

Attention to detail

Education

Post-secondary education

Tools

Computer equipment knowledge

Job description

Hotel Alpenrock, part of Sage Hospitality Group, seeks an Executive Meeting Planner in Breckenridge to lead meeting and convention planning from contract to final wrap. You will coordinate guest rooms, menus, setups, VIP touches, and group resumes with clients and hotel teams to craft polished, personalized events.

You will balance big-picture strategy with meticulous details, drive revenue through careful space, service, and cost management, and lead pre-con meetings to ensure flawless delivery.