Executive Legal Secretary

Focus School Software, LLC; DeLand (FL); On-site; USD 48,000 - 55,000; Full time

Job summary

Focus School Software, LLC in DeLand, FL seeks an Admin/Confidential/Exec Secretary to support the General Counsel of Volusia County Schools. The role handles calendars, correspondence, budget tracking and preparation of materials for meetings and reports.

Candidates should have a high school diploma or GED and at least five years in executive support, preferably in education. The position requires strong organizational, typing, and communication skills, plus ability to manage confidential

Qualifications

• HS diploma or GED required.
• Five years of progressively responsible experience in an executive support role, preferably in a public school system.
• Strong planning and organizational skills.
• Excellent written and oral communication skills.
• Typing speed and accuracy.
• Knowledge of governmental budget, payroll, property inventory control and procedures.
• Familiarity with Volusia County Schools policies and procedures.
• Ability to handle confidential information with sound judgment.
• Ability to prepare materials for presentations.
• Flexible hours and reliable transportation.

Responsibilities

• Communicate effectively with principals, district and school personnel, and community members.
• Plan, coordinate and monitor data collection projects and prepare semi-technical reports.
• Schedule appointments and maintain the Chief Counsel's calendar.
• Research questions and respond to public, district staff, and state/federal agencies.
• Compose correspondence from mail or notes and based on prior subject experience.
• Maintain comprehensive department budgetary records and fiscal adjustments.
• Prepare materials for presentations, board meetings, conferences, and staff meetings; attend for record-keeping.
• Assist in ensuring accuracy of materials for board and legal meetings.
• Coordinate personnel processes including grievances as related to the area.
• Provide general office duties including payroll, inventory reports and travel vouchers.
• Maintain equipment inventory and procure supplies; make travel arrangements.
• Update and maintain the Department’s web page.
• Support district committees and conduct other duties as assigned.

Skills

Planning & organization

Word processing & graphics

Written & oral communication

Typing speed

Budget & payroll knowledge

Govt org knowledge

Confidential handling

Presentation materials

Research skills

Flexible hours

Education

High school/GED

Tools

Graphics software

Desktop publishing

Databases

Spreadsheets

Internet

Inventory systems

Job description

Focus School Software, LLC in DeLand, FL seeks an Admin/Confidential/Exec Secretary to support the General Counsel of Volusia County Schools. The role handles calendars, correspondence, budget tracking and preparation of materials for meetings and reports.

Candidates should have a high school diploma or GED and at least five years in executive support, preferably in education. The position requires strong organizational, typing, and communication skills, plus ability to manage confidential