Executive Legal Assistant & Paralegal - Contracts & Leases

Motion; Atlanta (GA); On-site; USD 65,000 - 85,000; Full time

Job summary

Motion Industries in Atlanta, GA is seeking an Executive Administrative Assistant / Paralegal within the Legal department to provide high‑level administrative and paralegal support to the VP - Legal and the broader legal team. The role reports to the VP - Legal and supports the company’s distribution centers, branches and facilities.

The ideal candidate will be highly organized, discreet, self‑motivated, and a team player, capable of managing calendars, contracts, leases, and related documents

Qualifications

• Associate’s or Bachelor’s degree or equivalent; paralegal certificate preferred.
• Minimum of 5 years’ experience in an administrative, paralegal, or legal support role.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and document management systems.
• Strong organizational skills; must prioritize multiple objectives and projects with urgency.
• Exceptional written and verbal communication skills.
• High degree of professionalism, discretion, and ability to handle confidential information.

Responsibilities

• Manage the VP - Legal’s calendar, schedule meetings, coordinate travel, and prioritize competing demands.
• Prepare, format, proofread, and finalize legal documents, correspondence, presentations, and reports.
• Maintain and track the status of commercial contracts and real estate leases, including key dates, renewals, and deadlines.
• Organize and maintain the legal department’s files, records, and document management systems for contracts, leases, and related legal documents.
• Conduct preliminary legal and factual research to support the legal team on contract, lease, and general corporate matters.
• Draft and manage routine correspondence with internal teams, outside counsel, vendors, and landlords.
• Coordinate with internal real estate, procurement, lease management, and business teams to gather information and route documents for review and signature.
• Manage the contract and document execution process, including circulating signature packets and maintaining fully executed records.
• Assist with onboarding of outside counsel, processing engagement letters, and tracking legal invoices and budgets.
• Manage and maintain the LexisNexis Counsel Link platform for legal matter management, outside counsel e-billing, spend management, and invoice review.
• Provide general administrative support to the legal team, including expense reports, meeting logistics, and department coordination.

Skills

Strong organizational skills

Excellent written and verbal comms

Professionalism and discretion

Education

Associate or Bachelor’s degree or equivalent

Paralegal certificate preferred

Tools

Microsoft Office

Document management systems

Job description

Motion Industries in Atlanta, GA is seeking an Executive Administrative Assistant / Paralegal within the Legal department to provide high‑level administrative and paralegal support to the VP - Legal and the broader legal team. The role reports to the VP - Legal and supports the company’s distribution centers, branches and facilities.

The ideal candidate will be highly organized, discreet, self‑motivated, and a team player, capable of managing calendars, contracts, leases, and related documents